Lead Grant Revenue Accountant

Lead Grant Revenue Accountant #25-111

New York, New York, United States

Deadline is 3:00 PM EST for Date Listed

Jun 25, 2021

Job Description

The Legal Aid Society, the nation’s largest and oldest public defense and civil legal services provider is dedicated to a simple yet powerful mission: ensuring that no individual is denied the right to equal justice. For 148 years, we have protected, defended, and advocated for those who have struggled in silence for far too long – working on the front lines and behind the scenes to offer the people we serve the exceptional legal services they deserve. Through our Civil, Criminal Defense, and Juvenile Rights Practices, we offer an unmatched depth and breadth of legal expertise to vulnerable New Yorkers every year in over 200,000 individual legal matters while also impacting millions with effective advocacy, impact litigation and legislative agenda. We are dedicated to blunting the impact of poverty on individuals, families, and communities.

The Lead Grant Revenue Accountant ensures timely and accurate reporting and recording of grant revenues and manages receivable accounting for the Society. This position requires a thorough understanding of grant revenue recognition from restricted government and private funders. The Lead Grant Revenue Accountant reports to the Accounting Manager and supports the accounting team comprised of four accountants by ensuring adherence to internal control policies and procedures and accounting best practices. This position will also work closely with other Finance Department teams including Accounts Payable, Payroll, Grants and Contracts and Financial Planning and Analysis.

ESSENTIAL DUTIES/RESPONSIBILITIES

Grant Revenue Accounting

• Responsible for monthly recording of a portfolio of grant revenue and receivables
• Support the Accounting Manager and Director of Accounting with refining, optimizing, and implementing internal systems and processes regarding existing grants and contracts procedures
• Coordinate with the Grants and Contracts Unit regularly to assess collectability of receivables
• Assist in supervising the monthly accounts receivable accrual journal entries and application of payments to the A/R ledger
• Perform grant-related post-award functions, including invoice tracking, payment tracking, financial reporting, reconciliations, and year-end accruals
• Review invoices and provide general ledger program codes, when appropriate, for proper accounting
• Prepare accurate and timely financial reports on grants for internal management purposes
• Coordinate with the appropriate staff within the General Accounting unit to prepare monthly, quarterly and annual journal entries to ensure timely and accurate recording of grant revenues
• Maintain and review grant revenue and receivable schedules for all contracts including public and private funds
• Serve as an internal liaison between General Accounting, Grants and Contracts and Financial Analysis & Planning Units within the Finance team to assist with overall grant compliance
• Ensure that contract expenses are reflected and adjusted properly in the Financial Edge (FE) accounting system.

Audits and Ad-Hoc Projects

• Collaborate with the internal finance team and external auditors to complete the Federal Single Audit process
• Assist with individual program audit requests, as well as the Society’s year-end audit

Professional Development and Other Duties as Assigned

• Participate in continuous professional development
• Continuously learn about forms of bias in the workplace and demonstrate affirmative behaviors that support an inclusive work environment
• Other duties as assigned

QUALIFICATIONS

Required qualifications:

• BA/BS degree required, with a focus in Finance, Accounting, or related field
• 5+ years of related experience
• Strong Excel skills and ability to analyze large volumes of data
• Proficient in Microsoft Office Suite or related software
• Strong understanding of General Accepted Accounting Principles (GAAP)

Preferred qualifications:

• Master's degree in finance, accounting, business administration or a related field
• Experience with Financial Edge, Vena and/or Oracle NetSuite preferred
• Experience with government grant management portals such as the NYC PASSPort system
• Experience with fiscal, compliance and program audits
• Demonstrated knowledge of non-profit grants and contracts management, billings and program reporting
• Experience in developing and implementing financial systems, tools, structures, and processes
• Knowledge of best practices in grants and contracts strategy and process improvement
• Experience with cross-departmental collaboration and internal communications

KNOWLEDGE, SKILLS AND ABILITIES

Position Based Knowledge, Skills, and Abilities:

• Understand when to escalate critical time sensitive issues
• Demonstrate a commitment to quality, accuracy, and thoroughness
• Versatile in handling multiple tasks simultaneously in accordance with highest priority
• Ability to meet deadlines, which may require a flexible schedule, as extended working hours may be required during month-end and year-end
• Excellent written and verbal communication, problem-solving and decision-making skills
• Sense of professionalism, confidentiality, and a strong work ethic
• Strong analytical skills and strong excel skills (pivot tables etc.)
• Excellent time management skills
• Extremely organized and ability to respond to internal and external requests
• Ability to work well in a team environment

Organizational Knowledge, Skills, and Abilities:

• Commitment to Legal Aid Society’s mission to secure equal justice before the law for all New Yorkers
• Interpersonal and communication skills that enable healthy and productive working relationships
• Ability to perform duties with the highest regard for confidentiality, integrity, and respect
• Commitment to Legal Aid Society’s mission and values

Physical, environment, travel, and other duties required:

• Mostly sedentary, significant time using a computer and monitor; communicating and meeting using video

• For positions noted as essential, this will require either remote or in-person work during times of closure or otherwise non-typical business hours which may include evenings and weekends and during unforeseen events such as inclement weather or poor air quality conditions.

SALARY AND BENEFITS

The salary range represents a good faith estimate of the range we expect to pay for this role. The actual salary offered may vary depending on many factors, including but not limited to job-related knowledge, skills, and experience, as well as collectively bargained salary steps for unionized roles.

Salary Range: $96,000 - $101,000

The Legal Aid Society offers a generous benefits package including health insurance, paid vacation, disability, and life insurance, and more. Click here to read more about benefits.

Higher Education and Loan Forgiveness

The Legal Aid Society is a qualified employer for the purposes of the Public Service Loan Forgiveness. This position allows an employee to take advantage of PSLF and other State and Federal loan forgiveness programs. Additionally, employees who are New York residents may be eligible for assistance from New York state to assist with loan repayments, depending on years of practice. To learn more, click the links below.

studentaid.gov

hesc.ny.gov/loan-forgiveness-programs

WORK AUTHORIZATION

All applicants must be legally authorized to work in the United States for any employer without sponsorship for a work visa or permit. We are currently unable to sponsor employment visas or permits. (However, for citizens of Canada and Mexico, LAS will provide a letter documenting employment status that is needed to obtain a TN visa.)

HOW TO APPLY

All applications must be completed online via the career portal. We do not accept emailed applications. Submit the following documents as a combined PDF:

• Cover Letter
• Resume

For technical difficulties or questions regarding this posting, please email jobpostquestions@legal-aid.org.

EQUAL EMPLOYMENT OPPORTUNITY

As an Equal Employment Opportunity (EEO) Employer, The Legal Aid Society prohibits discriminatory employment actions against and treatment of its employees and applicants for employment based on actual or perceived race or color, size (including bone structure, body size, height, shape, and weight), religion or creed, alienage or citizenship status, sex (including pregnancy), national origin, age, sexual orientation, gender identity (one’s internal deeply-held sense of one’s gender which may be the same or different from one’s sex assigned at birth); gender expression (the representation of gender as expressed through, for example, one’s name, choice of pronouns, clothing, haircut, behavior, voice, or body characteristics; gender expression may not conform to traditional gender-based stereotypes assigned to specific gender identities), disability, marital status, relationship and family structure (including domestic partnerships, polyamorous families and individuals, chosen family, platonic co-parents, and multigenerational families), genetic information or predisposing genetic characteristics, military status, domestic violence victim status, arrest or pre-employment conviction record, credit history, unemployment status, caregiver status, salary history, or any other characteristic protected by law.

OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

The Legal Aid Society is committed to a work culture of zealous advocacy, respect, diversity and inclusion, client-oriented defense, access to justice and excellent representation. We are dedicated to building a strong professional relationship with each of our clients (people), to understanding their diverse circumstances, and to meeting their needs. Our ability to achieve these goals depends on the efforts of all of us and our ability to build strong relationships with our colleagues. Every member of our community is expected to continuously learn about the dynamic, evolving, and emerging field of knowledge of identity, bias, and systemic forms of oppression and participate in productive efforts to dismantling bias in all forms.

Location

Manhattan - Legal Aid Society Headquarters