Development Coordinator at The Sailing Museum & National Sailing Hall of Fame

The Development Coordinator is an entry-level fundraising position responsible for supporting and strengthening the museum’s development operations. This role blends CRM management, donor pipeline tracking, corporate partnership support, membership administration, and hands-on execution of donor stewardship and fulfillment events.

This position is ideal for someone early in their sales development or fundraising career (0–3 years of experience) who is detail-oriented, data-driven, and eager to build long-term expertise in nonprofit development.

Key Responsibilities

CRM & Donor Data Management

• • Maintain and manage the museum’s CRM database (Salesforce), ensuring accuracy of donor records, gift entry, pledges, and acknowledgments
  • Generate reports for donor pipeline analysis and campaign tracking
  • Track donor engagement metrics and assist in upgrade and renewal opportunities
  • Support strategies for appeals, membership, and sponsorship outreach

Donor Pipeline & Fundraising Support

• • Assist in managing the donor pipeline, including prospect tracking
  • Prepare briefing materials and donor profiles for leadership meetings
  • Track grant deadlines and support proposal submissions as needed
  • Monitor gift processing and ensure timely acknowledgment and stewardship

Corporate Partnerships

• • Support cultivation and stewardship of local and regional corporate partners
  • Assist in developing sponsorship materials and fulfillment packages
  • Track sponsorship benefits and ensure timely delivery (logo placement, recognition, event access, etc.)
  • Coordinate sponsor communications and reporting

Membership Program Administration

• • Manage membership database records and renewal schedules
  • Execute renewal campaigns (email, mail, phone follow-ups as needed)
  • Track membership revenue and engagement trends
  • Assist in developing strategies to grow and retain membership

Donor Fulfillment & Events

• • Support planning and execution of donor cultivation and recognition events
  • Coordinate invitations, RSVP tracking, nametags, and materials
  • Ensure fulfillment of donor benefits (tickets, recognition, exclusive access)
  • Serve as on-site support during events, including guest check-in and hospitality
  • Occasional weekends and after hours may be required

Other duties as assigned

Qualifications

• • Bachelor’s degree or equivalent combination of education and experience required
  • Strong organizational skills and attention to detail
  • Comfort with data analysis and reporting
  • Excellent written and verbal communication skills
  • Ability to manage multiple deadlines in a small team environment
  • Professional demeanor and comfort interacting with donors and corporate partners
  • Experience in nonprofit development, fundraising, membership is a plus
  • Prior experience working with Salesforce is a plus
  • Ability to work weekends and after hours as needed

Key Competencies

• • Analytical mindset with strong data integrity habits
  • Initiative and ownership in a small, entrepreneurial environment
  • Relationship-focused and service-oriented
  • Adaptable and willing to support both strategic and administrative tasks
  • Discretion in handling confidential donor information

Physical demands typically associated with the position include but are not limited to light work, lifting, reaching, organizing, and moving inventory. The Sailing Museum provides a welcoming and inclusive environment for visitors, volunteers and staff, and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment.