Office and Finance Assistant

About Laureus USA

Laureus Sport for Good USA is a nonprofit, grantmaking organization with a mission to improve the lives of youth and unite communities through the power of sport. Since 2012, we have impacted the lives of over one million youth by investing more than $30 million in sports-based youth development organizations around the country that unleash the power of sport to enhance physical and mental health, improve educational and employment outcomes, and address critical social justice issues.

To achieve our mission, Laureus USA: (1) supports youth sport programs through grant making and capacity building to grow their impact; (2) strengthens communities by empowering local leaders and working alongside them to drive positive change through sport; and (3) organizes the Youth Sport sector through convening, research and evaluation, and strategic advisement.

Laureus USA is a member of the global Laureus network, which includes seven National Foundations, one Global Foundation, the Laureus World Sports Academy (and Ambassadors), and the Laureus World Sports Awards.

Role Overview

We are seeking a highly organized and detail-oriented Office Assistant to support the daily operations of Laureus USA. This role is essential in ensuring smooth administrative processes, maintaining financial and legal documentation, and supporting key leadership staff. The ideal candidate will have excellent communication skills and the ability to manage multiple responsibilities in a dynamic environment.

Responsibilities

• Administrative and Office Operations
  • Receive, log, and sort incoming mail and packages
  • Coordinate office maintenance and facilities management, liaising with Richemont and Olympic Tower management
  • Ensure office supplies and equipment are stocked and maintained
• Financial and Legal Support
  • Maintain accurate records of financial paperwork, including invoices, receipts, and expense reports
  • Organize and track legal documents, contracts, and compliance processes
  • Manage the database for grant allocations and related documentation
• Scheduling and Meeting Coordination
  • Schedule and coordinate internal and external meetings, including logistics, materials, and follow-ups
  • Assist with organizing board meetings and leadership team meetings
  • Maintain executive calendars and ensure efficient time management
• Fundraising Support
  • Revise and distribute fundraising collaterals
  • Track fundraising outreach, communications, and engagement
  • Draft follow-up communications
  • Provide research support and notes as needed
  • Facilitate components of agreements to ensure fulfillment
• Executive Leadership Support
  • Provide administrative support to the Executive Director
  • Assist with travel arrangements, reimbursements, and logistical support for leadership staff
  • Manage internal communications and support coordination across departments
• Human Resources Support
  • Assist with onboarding new employees, including scheduling and office setup
  • Support recruitment efforts by scheduling interviews

Qualifications

• Bachelor's degree or equivalent work experience preferred
• Minimum of 4 years of administrative, operations, or office management experience.
• Strong organizational skills and attention to detail.
• Ability to handle sensitive financial and legal documents with discretion.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and database management.
• Experience with grant management systems is a plus.
• Ability to multitask, prioritize, and work both independently and collaboratively.
• Enthusiasm for the mission of Laureus USA, passion for social impact through sport.

Work Environment:

• Hybrid work environment – office based in Olympic Tower (mid-town Manhattan) in New York City
• Occasional evening or weekend work may be required for events or special projects
• Possible occasional travel as needed

We offer a comprehensive benefits program to support employees and their loved ones. Our core benefits include medical, dental, and vision programs. Health savings and flexible spending accounts are also available. The company offers income protection solutions including life insurance, disability benefits, and 401(k) with employer match. Understanding the importance of work-life balance, our total rewards include paid time off, a wellness reimbursement benefit, and access to the employee assistance program. Employees are encouraged to make a difference in their local communities with volunteer days off, supporting initiatives that drive change.