Grants & Operations Coordinator

RIVET is a social purpose (NGO) brand leveraging the power of Gen Z to create the world’s first micro-funding platform for youth-led social change. Through storytelling and brand partnerships, we’re elevating young changemakers around the world—and we need administrative support and operational excellence behind the scenes to keep momentum growing.

RIVET is seeking a Grants & Operations Coordinator to support the Impact team by managing grant administration, meeting preparation, documentation, and day-to-day operational support. This role helps keep grant cycles, reporting, and internal workflows running smoothly in a fast-paced, mission-driven organization, ensuring timelines stay on track and communication across teams and grantees is clear and reliable.

Success in this role looks like:

• Smooth impact operations across the team, with meetings that are well-prepared and agendas, materials, and follow-ups handled proactively
• Grant cycles and reporting timelines that stay on track through clear coordination and reliable tracking
• Increased capacity for the Chief Impact Officer and Impact Manager to focus on strategy, partnerships, and program quality
• Internal and external stakeholders, including grantees and cross-functional partners, experiencing clear communication, timely responses, and well-organized processes
• Accurate, polished, and easy-to-navigate grant records, presentations, trackers, and shared systems
• A calm steady presence that anticipates needs, follows through consistently, and helps the impact team stay grounded, organized, and moving forward as the work scales

Click here to see the full Grants & Operations Coordinator job description, including sample projects you might work on in this role and FAQs. Read on for the role's highlights!

Core responsibilities

Grants Administration & Tracking

• Maintain grant trackers covering applications, approvals, disbursements, and reporting deadlines
• Track required documentation, receipts, and impact updates from grantees
• Follow up with grantees to ensure timely and complete reporting
• Keep grant records accurate, organized, and partner-ready
• Support grant cycle launches and close-outs with clear timelines and checklists

Impact Operations & Systems

• Maintain shared folders, trackers, and internal documentation for impact work
• Support the upkeep of SOPs, templates, and process documentation
• Ensure data, files, and materials are easy to find and consistently organized
• Flag risks, delays, or missing information early to leadership
• Support internal reporting and dashboard inputs as needed

Administrative & Assistant Support (Impact Team)

• Prepare, format, and polish impact-related materials, including: Presentations and decks / Grant summaries and briefs / Partner- and funder-facing documents
• Support meeting logistics: Draft agendas and pre-reads / Take notes and track action items / Manage follow-ups and reminders
• Coordinate calendars, deadlines, and internal requests for the Impact team
• Reduce administrative load for the Chief Impact Officer and Impact Manager
• Support logistics for impact-related events, convenings, or travel (as needed)
• Serve as a reliable point of coordination across impact workflows
• Provide steady cross-functional coordination in a fast-moving environment, bringing structure, follow-through, and clarity to shared projects

Compensation: USD $3,000/mo ($36,000 annually)

Start Date: February/March 2026

Location: Fully remote

Time commitment: We ask that all full-time staff members maintain daily overlap with core team hours. For this role specifically: Mon-Fri from 11a-2p ET and at least 4 hours overlap with CET (between 1p-9p CET).

Weʼre looking for:

• Grants cycle support: Ability to track applications, approvals, disbursements, and reporting milestones across grant cycles
• Administrative excellence: Strong skills in scheduling, meeting preparation, follow-ups, and keeping leadership workflows organized
• Grants distribution coordination: Comfort supporting payment tracking, confirmations, and documentation in coordination with internal teams
• Operational systems fluency: Ability to maintain clean trackers, shared folders, and grant documentation across tools and platforms
• Presentation & document support: Ability to prepare, format, and polish decks, summaries, and internal or partner-facing materials
• Clear written communication: Ability to draft concise, professional emails, instructions, and internal updates related to grants and operations
• Follow-through & reliability: Consistent in closing loops, tracking deadlines, and ensuring nothing falls through the cracks
• Calm, proactive mindset: Steady under shifting priorities, able to anticipate needs and flag issues early

This role joins a low-ego, roll-up-your-sleeves team who pitch in wherever needed—from prepping materials for a last-minute partner meeting to coordinating event logistics. We value teammates who are adaptable, proactive, and energized by a fast-moving environment.