Executive Assistant & Operations Coordinator

Part-time · 20 hrs/week · 50 % remote / 50 % on-site (Sacramento) · Aug 4 – Oct 31 2025

Three-month contract with option to extend; path to full-time in 2026 (funding-dependent).

Dept. of Sound uses music and audio tech to power youth creativity and mental wellness. We’re looking for a seasoned Executive Assistant—someone who has already been in an EA role before— who can keep projects, comms, and basic finance humming for a fast-moving nonprofit.

Key responsibilities

• Calendar, travel, inbox triage for CEO, CPO (Chief Program Officer), and CFO; issue Monday priorities briefs and daily updates.
• Project-management dashboards—build & update Asana / Airtable boards for grants, events, youth programs.
• Comms & marketing ops—draft donor thank-yous, Mailchimp bulletins, sponsor follow-ups, and schedule social-media posts.
• Light finance—enter bills & payroll data in QuickBooks
• Procedural documentation—create quick SOPs (screenshots or Loom) whenever you fix a process.
• On-ground tasks two days a week (more during select weeks): mail pickup, vendor runs, venue walk-throughs, event logistics.

Must-have experience

• 2+ years as a dedicated Executive Assistant (C-suite, agency MD, or nonprofit ED).
• Solid project-management skills (ClickUp, Asana, Trello, or similar).
• Extremely organized
• Confident, upbeat communicator—comfortable with city officials, tribal leaders, corporate sponsors.
• Fluency in Google Workspace, QuickBooks, Calendly, Zoom, and Mailchimp; social-media scheduler basics.
• Valid CA driver’s license; able to be in the Sacramento region up to two days/week (some weeks will be fully remote).

Nice-to-have (bonus points)

• Experience with youth programs or youth mental-health initiatives.
• Nonprofit fundraising or sponsorship outreach exposure.

Compensation & term

• $28-30/hr (DOE) · 20 hrs/week · August 4 – Oct 31 2025.
• Mileage reimbursement; DOS-provided laptop.
• Contract may extend—and could grow to full-time in 2026—pending funding.

How to apply:

Send your résumé to hiring@deptofsound.org by Friday, July 18.

Phone screens begin July 22; target start date August 4.