Accountant, Monthly close & Audit

The Accountant, Monthly Close & Audit plays a key role in ensuring CORAL’s financial records are accurate, timely, and audit-ready. This position is primarily responsible for executing the monthly close process within Sage Intacct, maintaining balance sheet integrity, and preparing high-quality audit support for annual financial statements and compliance audits.

The role emphasizes strong general ledger discipline, reconciliations, documentation, and audit schedules, with grant involvement focused on proper coding and allocation during close. The ideal candidate is detail-oriented, deadline-driven, and combines strong customer service and problem-solving skills with experience in structured close processes in a nonprofit or mission-driven organization.

Primary Duties and Responsibilities

Monthly Close & Sage Intacct Accounting (50%)

• Execute the monthly close process in Sage Intacct in accordance with established close calendars and internal controls.
• Prepare, review, and post journal entries, including payroll, accruals, allocations, prepaid expenses and intercompany entries.
• Partner closely with the AP/AR Clerk to ensure vendor payments, employee reimbursements, and customer receipts are processed timely and accurately prior to close.
• Review accounts payable and accounts receivable activity to ensure transactions are properly recorded in the correct accounting period.
• Ensure accurate and consistent use of Intacct dimensions (account, department, location, project/grant, class) to support reliable reporting.
• Perform monthly balance sheet reconciliations, including cash, receivables, prepaid expenses, accrued liabilities, deferred revenue, and intercompany balances and ensure review by Executive Director and Director, Finance & Operations.
• Review general ledger activity for accuracy, completeness, and compliance with organizational accounting policies.
• Investigate, resolve, and document variances or unusual activity identified during close.
• Maintain organized, audit-ready supporting documentation for all journal entries and reconciliations.

Audit Support & PBC Management (30%)

• Provide primary operational support for the annual financial statement audit and Single Audit (as applicable), under the direction of the Director, Finance & Operations.
• Prepare audit schedules, lead sheets, rollforwards, reconciliations, and supporting documentation aligned with Sage Intacct records.
• Own the PBC (Prepared By Client) request process, including:
  • Compiling requested documentation
  • Coordinating with internal staff to obtain support
  • Tracking request status, follow-ups, and completion
• Maintain well-organized audit workpapers to support efficient audits and year-over-year continuity.
• Respond to auditor questions and follow-up requests related to close activity, reconciliations, and transaction support.
• Support internal control documentation, walkthroughs, and testing.
• Proactively flag open items, risks, or inconsistencies to the Director, Finance & Operations for resolution.

Grant & Program Coding Support (10%)

• Ensure expenses are accurately coded to the appropriate grant/project dimension during monthly close, based on approved budgets and allocation guidance.
• Support releases of net assets and grant receivable reconciliation as part of the close process.
• Maintain clear documentation supporting grant-related journal entries and allocations.
• Prepare grant-related financial reports and schedules for funders, drawing from Sage Intacct and approved close data, and coordinate review with the Director, Finance & Operations prior to submission.

Financial Reporting & Controls (5%)

• Assist with maintaining and improving close checklists, accounting procedures, and manuals.
• Support system integrations and accounting workflows connected to Intacct (e.g., payroll feeds, AP, expense reporting, bank feeds).

Cross-Functional & Team Support (5%)

• Collaborate with Finance & Operations team members to ensure timely, accurate, and consistent financial data.
• Provide guidance to staff on documentation standards and expense coding to support clean close and audits.
• Participate in special projects related to system implementation, process improvements, or audit readiness.

Qualifications & Experience

Required:

• Bachelor’s degree in Accounting or Finance.
• 3–5 years of accounting experience with strong monthly close responsibility.
• Nonprofit accounting experience.
• Hands-on experience with Sage Intacct or similar mid-market accounting systems.
• Strong understanding of accrual accounting and balance sheet reconciliations.
• Experience preparing audit schedules and responding to auditor requests.
• Advanced Excel or Google Sheets skills.

Preferred:

• Experience supporting Single Audits and Form 990 preparation.
• Familiarity with multi-entity or multi-location accounting environments.
• Experience with payroll and subledger integrations into Intacct.
• Experience with international accounting environments, including multi-currency activity, foreign vendors, or cross-border nonprofit operations.

Competencies

• Exceptional attention to detail and documentation discipline
• Commitment to high-quality customer service, approaching requests with empathy, clarity, and a collaborative mindset.
• Strong ownership of deadlines and recurring close processes
• Audit-ready mindset and comfort working with external auditors
• Clear communicator with the ability to explain accounting concepts simply
• Proactive, organized, and process-oriented

Working Conditions & Expectations

• Remote position with availability aligned to monthly close and audit deadlines.
• Predictable periods of increased workload during month-end and audit cycles.
• Must maintain confidentiality and exercise discretion with sensitive financial data.

Health, life, unlimited PTO, dental, matching 401k

English required, Spanish a plus!