Accounts Payable Specialist

Job purpose

Eviction Defense Collaborative (EDC) is seeking a highly detail-oriented and mission-driven Accounts Payable Specialist to support the organization’s financial operations. This role is critical to ensuring timely, accurate, and compliant processing of all payables in a complex funding environment, where approximately 90% of revenue is derived from public contracts, primarily the City and County of San Francisco (CCSF).

The AP Specialist will play a key role in strengthening financial infrastructure, improving internal controls, supporting audit readiness, and ensuring compliance with government funding requirements. This position will work closely with the Finance Manager, Controller (if applicable), and program staff to align financial operations with EDC’s mission: preventing homelessness before it starts and keeping San Franciscans housed.

Duties and responsibilities

Accounts Payable Processing (25%)

• Process high-volume invoices, check requests, and credit card reconciliations with accuracy and timeliness
• Ensure all expenses are properly coded to the correct general ledger accounts, departments, and funding sources
• Verify approvals and supporting documentation in accordance with internal controls and CCSF contract requirements
• Manage weekly AP cycle, including ACH, checks, and electronic payments

Compliance & Contract Alignment (25%)

• • Ensure all expenditures comply with CCSF, MOHCD, HSH, and other government funding requirements
  • Review invoices for allowability (e.g., disallowed costs such as certain stipends, severance constraints, etc.)
  • Maintain documentation required for audits, monitoring, and funder reviews
  • Support preparation for annual audits and financial monitoring visits

Vendor Management (20%)

• • Maintain accurate vendor records, including W-9s and insurance documentation where required
  • Serve as point of contact for vendor inquiries and payment status
  • Ensure timely issuance of 1099s in coordination with finance leadership

Credit Card & Expense Management (10%)

• • Reconcile organizational credit cards and ensure proper documentation and coding
  • Enforce expense policies and follow up on missing or non-compliant documentation
  • Track and monitor recurring expenses and subscriptions

Systems & Process Improvement (10%)

• • Support implementation and optimization of AP systems and workflows
  • Identify inefficiencies and recommend improvements to strengthen financial controls and processing timelines
  • Assist in building a scalable AP function aligned with EDC’s growth and infrastructure goals

Cross-Functional Coordination (10%)

• • Work closely with program and administrative staff to ensure accurate allocation of expenses
  • Support training of staff on AP procedures, documentation requirements, and coding
  • Partner with the Finance Manager on monthly close activities, including accruals and reconciliations

Qualifications

At EDC, we work to protect housing stability and provide meaningful access to legal support for San Francisco tenants facing eviction. First and foremost, candidates must share our commitment to high-quality, client-centered services and bring strong professional skills, sound judgment, and the ability to thrive in a fast-paced, collaborative environment. Our work often involves supporting individuals and families through difficult and stressful moments. Success in this role requires empathy, professionalism, cultural competency, and a calm, solutions-focused approach to problem-solving.

Minimum Qualifications

• 3–5 years of Accounts Payable or general accounting experience, preferably in a nonprofit or government-funded environment
• Strong understanding of fund accounting, cost allocation, and restricted funding
• Experience working with accounting systems (e.g., QuickBooks, Sage Intacct, NetSuite, or similar)
• High attention to detail and strong organizational skills
• Ability to manage multiple priorities in a fast-paced, evolving environment
• Proficiency in Microsoft Excel (sorting, filtering, basic formulas)

Preferred Qualifications

• • Experience with CCSF-funded contracts (MOHCD, HSH, or similar agencies)
  • Familiarity with audit processes and financial compliance requirements
  • Experience in organizations undergoing financial system rebuild or infrastructure strengthening
  • Bilingual (Spanish, Cantonese, or other languages relevant to San Francisco communities) is a plus

• • Accountability: Maintains accuracy and timeliness in all financial transactions
  • Compliance Orientation: Understands and adheres to government funding requirements
  • Systems Thinking: Identifies process improvements and supports scalable operations
  • Collaboration: Works effectively across departments in a mission-driven environment
  • Integrity: Upholds strong ethical standards in financial stewardship

Union

EDC staff are represented by the National Organization of Legal Services Workers (NOLSW, UAW Local 2320, AFL-CIO). This position is not a union position and is not subject to the terms of the collective bargaining agreement.

Working conditions

This role may involve handling sensitive or confidential matters and requires a high level of professionalism, and the ability to navigate interpersonal dynamics with empathy and fairness are essential. The role also involves working with individuals during moments of extreme stress and instability and requires the ability to deliver culturally sensitive and empathetic services. Some evening and weekend work may be required.

EDC adheres to health and safety protocols established by the San Francisco Department of Public Health, the CDC, and federal and state OSHA requirements.

This is a hybrid role with an expectation to be on-site at least three (3) days per week, depending on the needs of the organization.

EDC maintains a minimum three-day in-office policy for all employees. Staff are expected to be available and responsive via email, phone, and video conferencing during standard business hours (Monday through Friday, 9:00 a.m. – 5:00 p.m.) while working remotely, and to communicate with their supervisor when attending off-site meetings or obligations. Remote work equipment and an internet/utilities stipend are provided in accordance with the needs of the role and department.

Physical requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged sitting/standing.
• Extensive typing/data entry.
• Close visual acuity to prepare and analyze data, text, and figures.
• Prolonged computer use.

Direct reports

The Accounts Payable (AP) Specialist doesn’t have any direct reports

Compensation

Pay Range: $57,049.00 - $67,682.75 annually.

Salary will be determined based on the candidate’s skills, qualifications, and relevant experience within EDC’s compensation structure for this position.

This is a full-time, exempt position and is not eligible for overtime pay in accordance with applicable federal and state law.

Benefits: EDC offers a generous benefits package for full-time employees, including:

• 100% employer-paid medical, dental, vision, and life insurance
• 401(k) retirement plan with employer contributions
• Generous paid time off, including vacation, sick leave, and holidays
• Commuter benefits
• Professional development opportunities

EDC IS AN EQUAL OPPORTUNITY EMPLOYER

Eviction Defense Collaborative (EDC) is an equal opportunity employer. We are committed to building an inclusive and respectful workplace where everyone is treated fairly, regardless of background or identity. Employment decisions at EDC are made based on organizational needs, job requirements, and individual qualifications — without regard to race, ethnicity, religion, gender, sexual orientation, gender identity or expression, age, disability, veteran status, or any other characteristic protected by law.

This commitment applies to all aspects of employment, including recruitment, hiring, compensation, training, promotion, and termination. EDC does not tolerate discrimination or harassment of any kind.