Finance/Office Assistant - Part Time

Organizational Overview:

Nazareth Housing is a nonprofit organization dedicated to promoting housing stability and economic mobility among vulnerable families and individuals in New York City. Since 1983, we have empowered clients to build pathways out of poverty and prevent homelessness through services such as emergency family shelter, supportive housing, homelessness prevention, and immediate needs assistance.

Position Summary:

A Finance/Office Assistant provides essential support to a company's finance department, handling a variety of tasks related to financial operations, data entry, record keeping, and reporting along with providing crucial administrative and clerical support to ensure the smooth operation of an office. They ensure and contribute to the smooth functioning of the finance department and the office as a whole.

You will perform a range of other tasks as assigned by the Director of Finance and the Executive Director, such as assisting with audits or preparing for financial reviews. You will also serve as the backbone of the office, ensuring that everything runs smoothly and efficiently. Must have the ability to multitask, prioritize, and communicate effectively being a problem solver who initiates to get assignments completed.

Key Responsibilities:

Finance (60%)

• Assist with financial data entry and general bookkeeping
• Assist the Senior Accountant with Accounts Payable, Accounts Receivable, and/or analysis projects
• Prepare spreadsheets for data entry, including budgets, accounting information, annual schedules, pull backup when necessary, etc.
• Assist with audits as necessary
• Ad hoc assignments

Office Administration (40%)

• Be the first point of contact for visitors and for deliveries
• Organize and maintain physical and electronic files, ensuring easy access to information
• Manage inventory of office supplies, order new supplies as needed
• Ensure the office space is clean, organized, and presentable
• Ad hoc assignments

Qualifications

Experience

• Minimum of high school diploma or GED equivalent required
• Associate's or bachelor's degree in accounting, finance or related field preferred or equivalent experience of 3 years

Skills

• Mathematical and accounting acuity
• Professional demeanor and excellent customer service skills
• Knowledgeable in basic accounting/bookkeeping practices and processes
• Computer knowledge and experience using Microsoft Suite (mainly Excel), MIP accounting software a plus but not required, Passport a plus but not required
• Excellent communicator, both spoken and written
• Strong organizational and time-management skills
• Thrives working both independently (a self-starter) and collaboratively
• Dependable, respectful and consistently works to uphold company ethics and standards
• Ability to independently prioritize daily tasks and responsibilities