Director of Finance and Administration

Reports To: Chief Operating Officer

Supervises: Finance Coordinator, Global Finance Coordinator, Finance Manager, Consultants

Location: Hybrid position. Candidates must live in the Greater Washington, D.C. area and be present at the Reston, VA office at least one day per week

FLSA Status: Exempt

FTE Status: 1FTE

Salary Range: $140,000-$150,000

Posting Date: November 5, 2026

Closing Date: November 19, 2026

Lead financial and administrative strategy that strengthens organizational performance, operational excellence, and long-term sustainability. As Director of Finance and Administration, you’ll collaborate across teams to ensure sound financial management, regulatory compliance, and efficient operations while helping shape organization-wide priorities as a member of the Operations and Organizational Management Leadership Teams.

ORGANIZATIONAL OVERVIEW:

Health Care Without Harm (HCWH) seeks to transform health care worldwide so that it reduces its environmental footprint and becomes a community anchor for sustainability and leader in the global movement for environmental health and justice. We have a unique and dynamic workplace with more than 80 staff members in the U.S. and abroad. We believe health care, as the only sector with healing as its mission, has an opportunity – and obligation – to use its ethical, economic, and political influence to create an ecologically sustainable, equitable, and healthy world. Health Care Without Harm works to achieve its mission in collaboration with Practice Greenhealth, the leading sustainable health care organization, delivering environmental solutions to more than 1,700 hospitals and health systems in the United States and Canada.

POSITION SUMMARY:

This Director of Finance and Administration is responsible for planning, directing, supervising, and implementing financial and administrative functions in alignment with organizational goals and priorities. The Director of Finance and Administration works cross-functionally and collaboratively to implement financial and administrative strategy to enhance efficiency and ensure compliance. Additionally, this position is a member of the Operations Leadership team comprised of Information Technology Solutions and People & Culture.

PRIMARY OBJECTIVES:

• Direct HCWH’s Finance and Administration team, systems, processes, and procedures to ensure effectiveness, efficiency, and alignment of activities to organizational priorities and values.
• With the Operations Leadership team, coordinate operational processes across the Finance and Administration, People and Culture, and IT Solutions functions.
• Ensure the integrity and timeliness of all financial and administrative compliance through management of policy, processes, and procedures.
• Direct the procurement and contracts management processes.
• Direct all aspects of the organization’s virtual and physical office operations.

ESSENTIAL FUNCTIONS:

Finance and Accounting

• Supervise Finance and Administration team staff and direct team planning and development.
• Monitor compliance with internal financial controls and policies; ensure strong processes and procedures are in place to maintain compliance.
• Oversee and manage all finance and accounting systems - Sage Intacct, Bill.com, Expensify.
• Prepare financial reports for the Board of Directors, Executive and Management Teams, program and operations staff, and funders and external partners.
• Manage the annual budgeting process and management of the budget throughout the year. Train staff on budget procedure and manage the annual planning process.
• Prepare cash flow and year end budget projections. Support the COO and the Executive Team to prepare scenarios in the event of significant or unexpected budget changes.

Compliance and Risk Mitigation

• Work closely with the COO and the external auditors to prepare the annual audited financial statements and tax returns.
• Ensure Finance and Development team coordination on grant proposals and reporting and record keeping.
• Manage all insurance policies and coordination with external brokers.
• Direct corporate registrations in all U.S. states where HCWH has activity, across all functional areas, coordinating with relevant Operations team staff – HR/payroll, charitable solicitations, tax exemptions, lobbying, business registration and reporting, etc.

Procurement & Contract Management

• Direct the full procurement cycle including RFP development and review, sole source justifications, awards, contracting, and evaluation and reporting.
• Direct the process, development, and review of all organizational agreements.
• Direct award management protocols including reporting and payment mechanisms.

Virtual and Physical Office Management

• Direct all aspects of the organization’s virtual and physical office operations.
• Manage mail and cash receipts processing
• Maintain inventory and maintenance of furniture, equipment, supplies, and all organizational property and collateral including management of document storage and retention.

QUALIFICATIONS

• Minimum Education: BA or BS in Accounting, Business Administration, or other related field. Combined experience/education as a substitute for minimum education.
• Minimum Experience: Five years experience in finance and administration. Successful or proven track record of managing finance and administration systems and coaching and developing teams.
• Minimum Field of Expertise: Finance, Accounting, and Administrative experience in the non-profit field.
• Preferred Education: BA or BS in Accounting or Business Administration.
• Preferred Experience: 8 years of Accounting, Business Administration, or Finance and Administration experience in the non-profit field.

JOB-SPECIFIC COMPETENCIES REQUIRED

• Accounting Principles: solid understanding of accounting principles and experience in grants management and membership revenue.
• Strategic planning: Ability to think strategically and creatively.
• Legal: requires broad knowledge of GAAP, legislation and regulations concerning non-profit reporting.
• Technology: strong computing and technology skills.
• Payroll: experience with payroll processing, payroll taxes and benefits.
• Confidentiality: Ability to keep personnel and confidential information confidential. Knowledge of who to necessarily involve during confidential situations.
• Computational Abilities: Ability to calculate figures and amounts such as interest, percentages, etc.
• Contract Management – Ability to review and understand contracts and agreements, and make recommended updates based upon legal concepts, financial controls and administrative policies.