Human Resources Officer

Position Overview:

The Human Resources Coordinator plays a key role in supporting and executing core HR functions, ensuring compliance with multi-state labor laws, and promoting HR best practices across the organization. Reporting to the Global HR Manager, this role focuses on recruitment, onboarding, benefits administration, HRIS and employee data management, and diversity and inclusion efforts. The coordinator also contributes to learning and development programs and employee engagement initiatives.

This position collaborates closely with departmental supervisors to ensure effective implementation of HR strategies, strengthen retention efforts, and support team needs. The ideal candidate is detail-oriented, proactive, and well-versed in HR practices and labor compliance, with strong interpersonal and organizational skills.

Key Responsibilities:

Talent Acquisition:

• Conduct outreach to universities, associations, and job platforms.
• Represent Anera at virtual job fairs and follow up with applicants.
• Draft and update job descriptions and postings.
• Screen candidates and prepare recruitment reports.
• Reconcile monthly recruitment invoices for Finance.
• Coordinate with hiring managers on staffing needs and strategies.
• Maintain and update departmental organizational charts.

Onboarding & Orientation:

• Prepare offer letters, background checks, and onboarding documents.
• Facilitate new hire orientation and onboarding processes.
• Liaise with supervisors to ensure smooth team integration.

Employee Programs & Internships:

• Support recognition and retention initiatives, track budgets, and generate reports.
• Lead the Intern Employee Affinity Group and provide recommendations to leadership.

Diversity, Equity, Inclusion & Belonging (DEIB):

• Support the execution of DEIB strategies aligned with Anera’s values.

Benefits Administration:

• Manage enrollment, changes, and terminations in coordination with Finance.
• Process related payroll and insurance documentation.
• Administer I-9 verifications and 401(k) processes.

HR Research & Reporting:

• Conduct research on HR trends, systems, and vendors.
• Consolidate HR metrics and generate insights for leadership.

Surveys & Exit Interviews:

• Analyze employee survey data, conduct exit interviews, and support offboarding processes.
• Collaborate with supervisors to implement feedback-based improvements.

Event Coordination:

• Assist in planning staff events and team-building activities.

Compliance:

• Ensure adherence to federal and multi-state labor laws.
• Maintain accurate records and documentation, including I-9 forms.
• Advise managers on compliance matters.

Learning & Development:

• Assist with L&D initiatives and support the performance appraisal process.
• Promote awareness of performance cycles and act as a resource to staff.

Policies and Procedures:

• Work closely with Global HR Manager and Global HR Director to update all policies and procedures.
• Assist Global HR Manager and Global HR Director with the creation of new policies and procedures.
• Ensure spreading awareness of the policies and procedures
• Ensure Employee handbook is always up to date

Qualifications:

• Bachelor's degree in Human Resources or related field, or equivalent experience.
• 2–3 years of HR experience with a strong understanding of multi-state labor regulations.
• Experience in recruitment, HR administration, and project coordination.
• Proficiency in Google Workspace and HR systems.
• Excellent communication, problem-solving, and time management skills.
• Ability to handle confidential information with discretion.

Preferred:

• Experience in community engagement or nonprofit settings.
• Ability to multitask and adapt in a fast-paced environment.
• Professional, collaborative, and customer-oriented approach.
• Self-motivated and able to work independently or in a team.