Elementary Program Manager, Brooklyn

ABOUT US

Apex for Youth empowers underserved Asian and immigrant youth from low-income families in NYC to unlock their potential and a world of possibility. Through programming focusing on health and well-being, education, and community engagement, Apex for Youth creates transformative social connections and celebrates cultural identity to build the confidence and self-efficacy of future generations.

Apex serves approximately 2,500 students annually from Kindergarten through their post-secondary years. We provide children and young adults with opportunities to develop strong relationships with adults who volunteer as consistent and caring mentors and role models.

POSITION SUMMARY

Apex’s Elementary Enrichment Department addresses the educational, social, and emotional needs of elementary students through out-of-school enrichment programs, family nights, and community events. Sessions take place on Saturdays from October - May. The Elementary Department also offers summer programming during July - August. These programs are run by staff with support from volunteers.

The Manager will oversee our Saturday Elementary Explorers Program (3rd-5th grade), held at Apex’s Sunset Park site, in addition to all other programming that serves students and families enrolled in the Elementary Enrichment programs. This position will report to the Associate Director of Elementary Programs.

RESPONSIBILITIES

Program Management (50%)

• Oversee all aspects of Brooklyn Elementary Explorers program including program design, curriculum development, session facilitation, and supervision of program volunteers;
• Provide supervision and ongoing support for the Brooklyn Elementary Program Coordinator and Part-Time Facilitators;
• Provide weekly on-site supervision and support at all scheduled Saturday sessions;
• Collaborate with the Mental Health Services department to support Elementary youth on the Mental Health Services caseload;
• Support collection and analysis of program data, including tracking enrollment and attendance, and implementing surveys to students and volunteers for feedback, and ensuring timely, accurate entry of data into Salesforce;
• Proactively share programmatic feedback and contribute to ideas for program roadmap;

Volunteer Management (25%)

• Oversee the placement, training and management of volunteers to ensure quality interactions between volunteers and youth with the support of other Program Managers;
• Along with the team, interview prospective volunteers and support volunteer intake;
• Communicate with volunteers about session logistics and provide feedback on their participation/performance;
• Support the volunteer recruitment process, including occasionally leading volunteer recruitment events.

Partnerships & Events (20%)

• Build and maintain strong, collaborative relationships with partner schools and organizations;
• Recruit and enroll youth from partner schools and organizations into programming;
• Oversee all communication and support for students/families, volunteers, partner schools, and external facilitators;
• Lead and occasionally support additional Elementary programming, such as Break Programming and Summer Camp, and collaborate with other Elementary program staff;
• Assist with the planning for and occasionally run Elementary community events, including Family Nights, field trips, and the annual Holiday Party, Book Fair, and Field Day;
• Liaise with Development department for fundraising needs, including collaborating with corporate partners;

Other Duties (5%)

• Support the tracking and maintenance of team tools, including the calendar and budget;
• Support and collaborate with other Elementary Program Managers where needed;
• Attend all program and leadership meetings, as necessary
• Perform other duties as required

QUALIFICATIONS

• BA or BS preferred
• 3-5 years experience working with youth preferred;
• Program management experience preferred;
• Strong oral and written communication skills;
• Strong ability and interest in building community and genuine relationships;
• Proactive nature and self-starter, ability to problem-solve autonomously;
• Enjoys working closely with a team, as well as independently;
• Ability to work on Saturdays, and take Sunday-Monday as the weekend
• Spoken fluency in Mandarin and written competency in Chinese preferred but not required.

HOW TO APPLY

Please send your resume and cover letter to Isabelle St.Clair, the Associate Director of Elementary Programs, at isabelle.stclair@apexforyouth.org and include “Elementary Program Manager, Brooklyn ” in the subject line.

OVERVIEW OF BENEFITS

Paid time off: In the first year of employment, employees are eligible for approximately a combined 40 days of vacation, holiday, personal, and sick leave (10 vacation days, 12 paid holidays, org-wide closures for one week over the winter holidays and one week during the Fourth of July, 5 sick days per year, 3 personal days a year). Additional vacation days accrue according to years worked in the organization.

Medical and other benefits: Employees are eligible to participate in a range of medical, dental and vision insurance plans with Apex covering the majority of the cost for employees; 401K plan with employer matching; flexible spending account; commuter benefits; paid parental leave; and professional development stipend.

Hybrid workplace: Apex provides for a flexible remote work schedule on specific days of the week and requires employees to be on-site for other days of the week, and for special events and programs.

Organizational Culture: Apex is a highly collaborative, flexible, and employee-centered workplace. We are committed to diversity, inclusion, and equity both within our organization and in how we collaborate with others. If you love to work with a team and have exciting ideas you would like to explore and grow, we encourage you to join Apex for Youth!

Spoken fluency in Mandarin and written competency in Chinese preferred but not required.