Bookkeeper

Fair Housing Rights Center in Southeastern Pennsylvania (FHRC) is a nonprofit organization. Its mission is to ensure equal access to housing opportunities for all people. The nonprofit Bookkeeper ensures accurate, timely, and transparent financial recordkeeping to support the organization’s mission, programs, and funding sources. This role manages day-to-day accounting tasks, maintains compliance with nonprofit financial regulations, and provides clear financial reports for leadership and stakeholders.

Required Qualifications:

• • Proven bookkeeping or accounting experience (nonprofit experience preferred).
  • Proficiency in accounting software (e.g., QuickBooks, Sage Intacct) and Microsoft Excel.
  • Understanding of nonprofit fund accounting principles.
  • Strong attention to detail and organizational skills.
  • Ability to maintain confidentiality and handle sensitive information.

Accounts Receivable

1. 1. Assign the account number and class to every receipt.
   2. Prepare deposits and verify totals.
   3. Record credit card payments.

Accounts Payable

1. 1. Process accounts payable
   2. Allocate agency expenses in accordance with grant funding provisions.
   3. Code all invoices with account numbers and classes.
   4. Select bills to be paid and print checks.
   5. Maintain an accurate checkbook to determine cash flow.
   6. Process vendor payments
   7. Reconcile the monthly closing of the general ledger.

Payroll/HR

1. 1. Monitor and/or facilitate payment of required taxes.
   2. Enroll, review, and maintain employee fringe benefits.

General Ledger/Financial Statement Preparation

1. 1. Input data and bring A/P, A/R, and P/R adjustments together to produce financial statements.
   2. Analyze the financial statements for internal consistency and accuracy.
   3. Bank reconciliations
   4. Meet with Board Treasurer monthly.
   5. Generate reports for Board meetings.

Budget

1. 1. Comply with regulations of local, state, and federal funding sources and reporting requirements.
   2. Produce quarterly and annual financial reports and budget for funding sources.
   3. Collaborate with the CEO and program staff to create a budget section for grant proposals.
   4. Analyze cash flow monthly.
   5. Monitor contract expenses to ensure expenditure remains within budget and minimize unallowable charges.
   6. Prepare reports to keep management informed on the status of grants and contracts.

Audits

1. 1. Analyze grant and contract budget variances and maintain financial reporting.
   2. Meet with auditors from external firms annually.
   3. Make all end-of-year adjustments and prepare various schedules.
   4. Meet with funder auditors as required.

Invoicing

1. 1. Produce and organize financial and program-related back-up for Community Development Block Grant invoicing.
   2. Forward additional records to government agencies when necessary.
   3. Generate quarterly financial records for federal and private contracts.

n/a

English is required.