Special Events Fundraising and Marketing Manager (Full or Part-time)

American Friends of Rabin Medical Center (AFRMC - www.afrmc.org), a New York City based non-profit, seeks a highly skilled, well organized, self-starter to be a Special Events Fundraising and Marketing Manager to assist with fundraising events and handle all aspects of event processes, provide administrative support and to spearhead special events management and marketing.

The ideal candidate is a detail-oriented self-starter with strong interpersonal, writing, and communication skills, the ability to work independently, and the capacity to manage multiple tasks simultaneously.

Fundraising experience is essential, and development events experience is highly preferred.

General Responsibilities

Coordinating special events. Administrative responsibilities include preparing correspondence, proposals and other documents; screening telephone calls from donors; coordinating mailings and working with mail house; acting as a point person with graphic designer and other event and office vendors.

Specific Responsibilities include:

• Organize and manage small and large-scale fundraising events, along with the Executive Director, including annual gala, golf outing and 5K walk /run in NYC and New Jersey and a host of smaller annual events and forums throughout the year.
• Manage events with proficiency in all aspects of event planning and execution, including logistics coordination, timeline management, preparation and distribution of printed materials, venue coordination, collaboration with vendors such as caterers, graphic designers, photographers, and entertainment, as well as hands-on supervision during the event.
• Support fundraising efforts by coordinating with event honorees, gala chairs, and committee members to manage prospect outreach, track donation progress, and ensure timely follow-up.
• Prepare solicitation mailings, emails, and other donor communications.
• Communicate with donors via phone, email and attend occasional meetings concerning events.
• Educate donors and prospects through fundraising events, marketing materials, branding initiatives, and social media campaigns.
• Oversee website updates as well as social media (LinkedIn, Twitter and Facebook).
• Support event committee and board meetings by preparing agendas, presentations, and minutes, conducting follow-up, and providing ongoing support to lay leaders and volunteers.
• Recruit, train, and supervise volunteers and interns for events, administrative support, and special projects.
• Maintain donor records in Raiser’s Edge and files and regularly evaluate donor progress with the Executive Director.
• Think strategically by recommending and implementing new strategies, programs, and initiatives.
• Perform various administrative tasks, including processing checks, maintaining files, and managing office supplies.
• Provide administrative and operational support to the Executive Director, including scheduling meetings, coordinating communications, preparing materials, and assisting with special projects.
• Stay informed about donors, foundations, and the philanthropic landscape, including trends, by reviewing newspapers, trade publications, journals, and other relevant sources.

Skills & Experience

The ideal candidate will have a minimum of two to three years of relevant experience in a nonprofit work environment, including prior development and fundraising work. Strong communication skills are essential, along with the ability to work both independently and collaboratively. The candidate must be able to manage multiple tasks and special projects effectively. Familiarity with a CRM system and working knowledge of Raiser’s Edge is a plus.

Qualifications

• Bachelor’s degree or higher
• Strong knowledge of Microsoft Office, including Word, Excel, and Outlook
• Proficiency in Raiser’s Edge preferred, though experience with other development CRM platforms is also acceptable
• Ability to work fully in-person in Soho office (part-time hybrid may be possible)
• Excellent written and verbal communication skills
• Excellent interpersonal skills
• Extremely well-organized team player with the ability to multitask within a fast-paced work environment

How to Apply: Please submit a resume, cover letter, and a writing sample to nycjob@afrmc.org.

Competitive salary commensurate with experience, and if candidate is open to office management duties, for full time. Part time role would be prorated for the number of hours. Flexible spending account and commuter benefits available.

Please no phone calls.

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