Accounts Payable Specialist

Position Overview

We are seeking a detail-oriented Accounts Payable Specialist to manage the full-cycle AP function with a focus on accuracy, timeliness, and compliance.

The ideal candidate will have hands-on experience using accounting software and understanding of nonprofit or government-funded financial operations.

Key Responsibilities

• Process all invoices, expense reports, and payment requests, ensuring appropriate coding and approvals and supporting documentation.
• Match purchase orders, contracts, and packing slips with invoices to verify accuracy.
• Maintain vendor files, including W-9s, contracts, and correspondence.
• Prepare weekly payment runs (ACH, checks).
• Monitor and resolve discrepancies or issues with vendors and internal departments.
• Generate AP aging reports and other financial reports as needed.
• Ensure compliance with internal controls, funder requirements, and audit standards.
• Support audits by providing documentation and transaction history.
• Maintain positive vendor relations and respond to inquiries in a timely manner.
• Other tasks as assigned

Qualifications & Skills

• 3+ years of accounts payable or general accounting experience.
• Strong attention to detail and excellent organizational skills.
• Ability to handle sensitive and confidential information with discretion.

Additional Requirements

• Must be able to maintain confidentiality and exercise sound judgment in financial matters.
• Ability to work both independently and collaboratively.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.