Executive Assistant to the President

About BRIC:

BRIC is a leading arts and media institution anchored in Downtown Brooklyn whose work spans contemporary visual and performing arts, media, and civic action. For over forty years, BRIC has shaped Brooklyn’s cultural and media landscape by presenting and incubating artists, creators, students, and media makers. As a creative catalyst for their community. BRIC ignites learning in people of all ages and centralizes diverse voices that take risks and drive culture forward. BRIC builds Brooklyn’s creative future.

About the Executive Assistant to the President Role:

BRIC seeks an Executive Assistant to manage the President’s calendar and meetings with a focus on efficiency and seamless coordination. The role also includes assisting with administrative tasks and projects while supporting collaboration with internal and external stakeholders.

What You’ll Do in the Role:

The Executive Assistant to the President will be responsible for the following in addition to any other project as assigned by their manager, the President:

• Manage the President’s calendar: schedule meetings, send reminders, prepare materials.
• Attend meetings, take minutes, and assist with project management: organize task lists, strategic planning ideas, etc.
• Prioritize the President’s time. Help to limit distractions and focus only on the most pressing issues and highest leverage activities.
• Maintain current contact list, correspondence records, and other key documents.
• Make travel arrangements for the President.
• Prepare letters, presentations, and other documents for the President.
• Prepare expense reports and credit card reconciliations for the President.
• Manage all logistics of meetings for the President: both remote and virtual.
• Liaise with the BRIC Board of Directors and committee chairs to coordinate and schedule Board and committee meetings.
• Support effective communication and alignment between the President, C-Suite executives, and their teams.
• Work closely with the Chief of Staff to maximize the efficiency of the President’s office.
• Collaborate with the CRO to provide support in their interactions with the Board.
• Work on other special projects as needed.
• Other duties as assigned.

You’ll Bring these Skills and Strengths to the Role:

• Mission & Values Alignment: A passion for BRIC’s support of the arts in Brooklyn and a deep commitment to building community, igniting learning and making change through the arts and creativity.
• Detail Oriented. Excellent organizational skills, attention to detail and ability to multitask.
• Administrative Experience. Three years experience in a related administrative position. Experience working in Google Suite.
• Communication & Relationship Building: An emotionally intelligent, values- and results-driven team player who can collaborate across departments and at all levels of the organization. A highly skilled communicator and relationship builder.
• Commitment to Equity & Inclusion: Brings experience operationalizing equity within this role.
• Other Skills & Experience:
  • Demonstrated commitment to the spirit and practice of collaboration, both within the organization and with external stakeholders.
  • Experience working with and managing a nonprofit board, including facilitating effective communication, ensuring compliance, and supporting the board’s fiduciary responsibilities.
  • Proficiency in using emerging AI tools such as ChatGPT, Gemini, Notebook, Copilot, and related platforms.
  • Proficiency in Google Workspace, Microsoft 365, and MacOS/iOS environments.
  • Exceptional written and verbal communication skills.

Other Things to Know:

• Compensation: The annual salary range for this position is $45K - $50K.
• Status and location: This is a full-time, exempt role based in our Brooklyn office.
• Benefits: BRIC has a comprehensive benefits package, including: paid time off, 403B retirement plan, pre-tax transit cards, medical flexible spending plans and more. The best part - BRIC currently pays 100% of the premium for employee medical, dental and vision coverage starting on the first of the month after 60 days of your hire date.
• Mission & Values: BRIC is committed to building Brooklyn's creative future. We advance opportunities for visual artists, performers, and media makers. We present bold work that reflects diverse audiences and speaks to the world. We ignite learning in people of all ages. We unite Brooklyn through art and creativity to build community and make change.

How to Apply:

All applicants must submit a resume together with a cover letter outlining the ways in which their skills and experience align with our specific needs via our online application portal found here on our website. Candidates of color and from traditionally underrepresented backgrounds are highly encouraged to apply.

BRIC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, military and veteran status, genetic information or any other factor which cannot be used as a basis for an employment decision.

Compensation: The annual salary range for this position is $45K - $50K.

Status and location: This is a full-time, exempt role based in our Brooklyn office.

Benefits: BRIC has a comprehensive benefits package, including: paid time off, 403B retirement plan, pre-tax transit cards, medical flexible spending plans and more. The best part - BRIC currently pays 100% of the premium for employee medical, dental and vision coverage starting on the first of the month after 60 days of your hire date.