Part-Time Nonprofit Operations Manager

California Water Safety Coalition Operations Manager

The Operations Manager provides administrative leadership, coordination, support, and supervision of all organizational activities as defined by the Board of Directors.

Directly Reports to: Board Chair

Hours: Part time; estimated average of 5–8 hours per week, varying by season.

Location: Remote within the State of California, with attendance required at some in-person meetings and events.

Classification: Independent Contractor

Compensation: $30-45 per hour

Duties:

1) Administration

• Coordinate and supervise the daily operations and business activities of the Organization.
• Coordinate with all Organization sub-contracted services and provide evaluations of their effectiveness and value to the Board of Directors as needed.
• Continually assess the Organization’s management and operational needs and recommend changes in structure, funding, or support to the Board of Directors as appropriate.
• Maintain all Organization records and files.
• Ensure that the Organization, its directors, and committees operate in compliance with the Organization’s By-Laws and Policies.
• Work with the Board to develop short- and long-term goals aligned with the Organization’s Strategic Framework. Coordinate action items and provide follow-up reporting to the Board and committee members.
• Define responsibilities for and supervise any clerical and support personnel, including providing periodic performance evaluations to the Board of Directors.

2) Financial

• Identify non-dues revenue sources and work with the Board and appropriate committees to create, implement, and coordinate such programs and activities.
• Assist committees in determining funding, resource, and support needs.
• Support the Treasurer in developing the annual budget.
• Investigate government and private grants and funding sources that could meet the Organization’s goals. For targeted funding, adhere to the Organization's Grant Policy.

3) Organizational Communication

• Schedule, attend, and keep record of all scheduled Board of Directors and Executive Team meetings, and selected Committee meetings as determined by the Board.
• Report staff activity and tasks accomplished to the Chair monthly.
• Provide informational and resource support to Committee Leads and the Board as needed.
• Support event promotion, sponsorships, and registration efforts.

4) Promotion & Public Relations

• Work with the Network Engagement Committee to utilize the organization's website and social media platforms to advance strategic goals..
• Represent the Organization at business and community meetings.
• Identify key stakeholders and maintain working relationships with government and civic organizations to help advance the Organization’s mission.

5) Other Duties

• Perform other duties as assigned by the Board Chair.

Knowledge, Skills and Abilities:

Qualified candidates must be able to demonstrate the following competencies through past experience, education or training:

1) Essential Competencies

• Leadership
  • Ability to work effectively with a wide variety of people from different disciplines and positions.
  • Ability to organize and motivate groups and committees to work creatively toward defined goals and objectives.
  • Ability to facilitate the collaborative development and execution of plans and activities.
  • Ability to organize and lead effective meetings.
• Communication
  • Superior verbal and written communication skills.
  • Familiarity with a variety of communication techniques including e-mail, newsletters, brochures, websites, direct mail, group presentations, and telephone communication.
  • Demonstrated ability to speak effectively in front of groups.
• Strategic Vision
  • Ability to actively listen and distinguish between immediate wants and long-term needs.
  • Ability to design creative solutions for problems and develop strategies that effectively address long-term goals.
• Organizational and Work Abilities
  • Ability to work independently, manage time efficiently, and prioritize multiple tasks.
  • Strong organizational and project management skills, including coordination of multiple projects and stakeholders.
  • Access to personal transportation and willingness to travel for meetings and other requirements.
  • Flexibility and willingness to work varying hours.
  • Proficient computer skills.

2) Non- Essential Competencies and Experiences

The following competencies are considered desirable and would strengthen a candidate’s application:

• Experience working with nonprofit organizations.
• Experience writing and managing grants.
• Experience with or knowledge of the strategic planning process.
• Fundraising experience