Operations & Finance Coordinator

Job Title: Operations & Finance Coordinator

Department: Operations

Reports To: Vice President of Operations

FLSA Status: Non-Exempt

Position Type: Part-Time, Temporary (6-month term)

Position Summary: Make-A-Wish GLA, one of the nation’s most recognized nonprofits, is seeking a detail-oriented, proactive, and mission-driven Operations & Finance Coordinator to support the VP of Operations in executing day-to-day administrative, financial, and operational tasks. This junior-level role is ideal for someone looking to gain hands-on experience in nonprofit operations and finance while contributing to a meaningful cause. The position is part-time and temporary (6 months), offering flexibility as we assess long-term organizational needs in our new office space.

Key Responsibilities

Operations Support

• Assist with general office administration, including supply management, vendor coordination, and facilities support.
• Help maintain accurate records and documentation for operational processes.
• Support the implementation and tracking of internal policies and procedures.

Finance & Accounting

• Assist with processing invoices, reimbursements, and expense reports through Shared Financial Services (SFS).
• Support payroll preparation and documentation under the guidance of the VP of Operations.
• Help track budget expenditures and maintain financial records for reporting and audit purposes.
• Help keep track of chapter records and make sure important documents are stored properly.
• Assist with basic financial tasks like tracking expenses and helping with reports.
• Support payroll processing, bill payments, and reimbursements through Shared Financial Services.
• Help with day-to-day accounting tasks and assist in preparing information for the national office and auditors.

Project Coordination

• Provide administrative support for cross-functional projects and initiatives led by the VP of Operations.
• Assist in scheduling meetings, preparing agendas, and documenting action items.
• Support data entry and reporting tasks related to operational and financial metrics.

Internal Communication & Culture

• Serve as a point of contact for internal inquiries related to operations and finance processes.
• Help foster a collaborative and inclusive team environment by supporting culture-building initiatives.

Qualifications

Required:

• 1–3 years of experience in an administrative, operations, or finance support role (nonprofit experience a plus).
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Ability to handle sensitive information with discretion.
• Excellent communication and interpersonal skills.
• A proactive, flexible, and team-oriented mindset.

Preferred:

• Familiarity with accounting software or financial systems.
• Experience working in a nonprofit or mission-driven organization.
• Interest in nonprofit operations, finance, or administration as a career path.

Work Environment

• This is a hybrid role based in Los Angeles, CA.
• Occasional in-office presence may be required for meetings or administrative tasks.
• Flexible scheduling available within part-time parameters.

Compensation

• Hourly Rate: The hourly rate is $20-$25, 25 hours per week. Commensurate with experience and in accordance with applicable California state wage and hour laws.
• Benefits: This temporary position may be eligible for limited benefits, depending on hours worked.

Note: This role is designed as a short-term opportunity to support our transition into a new space and evaluate long-term staffing needs. The temporary nature of the position allows for flexibility and mutual fit without the need for formal performance improvement processes.