Finance & Operations Manager

About the Fund

The Philadelphia City Fund (PCF), an independent 501(c)(3), is a key partner in advancing the City of Philadelphia’s priorities. PCF provides the infrastructure necessary to launch pilot programs and to experiment with new and innovative approaches to Philadelphia’s challenges both in our communities and within City Hall. Together, we are working toward a cohesive, vibrant, supportive, equitable Philadelphia where all residents can prosper.

PCF serves as the fiscal sponsor for the City of Philadelphia and leverages public-private partnerships in collaboration with the City, the philanthropic community, and Philadelphia residents. PCF manages approximately $27 million in philanthropic and private funding on behalf of municipal projects annually.

Our Values:

• We value transparency, integrity and efficiency in our stewardship of resources.
• We value Collaboration, Diversity, Inclusion, Equity.
• We value the power of the community in addressing the needs of our residents.
• We see philanthropy as a powerful tool to help serve the many needs in our community.

Position Overview:

The Finance and Operations Manager (the Manager) supports the mission and goals of PCF by managing day-to-day fiscal activities and supporting cross-departmental operations. Reporting directly to the Director of Operations, the Manager will have an excellent grasp of financial and accounting concepts, be comfortable learning new systems to solve problems, be able to communicate financial information clearly, and provide outstanding customer service to in-house teams and external partners.

Responsibilities:

Finance & Accounting

• Ensure that PCF’s policies and procedures are implemented and updated.
• Manage all accounts receivable and accounts payable functions within PCF’s established cross-departmental workflows and in accordance with U.S. GAAP.
• Maintain the general ledger to ensure all transactions are appropriately recorded.
• Review and monitor grant agreements ensuring appropriate revenue recognition and supporting compliance with funder terms and expectations.
• Support the onboarding of vendors in PCF’s automated payment system by communicating with vendors directly, offering technical assistance when necessary, and providing excellent customer service.
• Collaborate with PCF’s outsourced part-time controller to support the monthly reconciliation process, maintenance of the net-asset rollforward, preparations for the annual audit, and completion of the 990.
• Attend meetings of the PCF Board of Directors and its Finance Committee and support leadership with necessary reporting and consultation.
• Serve as a financial liaison to internal staff and to external partners by providing accurate financial information while offering clear explanations and context to support understanding and informed decision-making.
• Stay up to date on new accounting pronouncements and ensure PCF compliance.

Operations

• Work with leadership to research, assess, recommend, and, ultimately, implement the use of new technologies, automated processes, and strategic improvements to streamline the various finance functions at PCF, such as a general ledger migration, integration of other financial and project management systems, and updates to PCF’s financial policies and procedures manual.
• Process, record, and reconcile bi-weekly payroll.
• Assist the Executive Director with benefit administration and reporting.

Qualifications

• Skills and experience to fulfill the key responsibilities.
• Bachelor’s degree in business/management, accounting, finance or related field or knowledge typically acquired through a bachelor's degree from a four-year college or institution.
• 3–5 years’ professional experience in finance and operations.
• Proficient in use and maintenance of financial management systems such as Quick Books and Sage Intacct.
• Experience with nonprofit finance and operations, grants management, and/or project management desired.

ANTICIPATED HIRING PROCESS

The anticipated process includes:

• Telephone screening
• Electronic interview with colleagues
• Onsite interview with the Executive Director

The Philadelphia Fund is an equal opportunity employer and provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, PCF complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

SEARCH FIRM

Fairmount Ventures is a women-owned and led consulting business committed to catalyzing social impact and equity in cities and communities by building the capacity of the nonprofit and public sectors. See fairmountinc.com for a complete overview of the firm. To make recommendations for this position or to ask questions, please contact the search lead: Lori Blair, Vice President.

PCF also offers a competitive benefits package including health, vision, and dental insurance, as well as participation in the PCF 403(b) retirement package. In addition, there are 10 days of paid time off, four administrative days, and all city holidays and closings.