Program Associate, Professional Development

Are you interested in making a world of difference in cancer care?

Cancer strikes more than 10 million people worldwide each year. As the leading medical society representing doctors who care for people with cancer, the American Society of Clinical Oncology (ASCO) is committed to conquering cancer through research, education, and promotion of the highest quality care.

Who we are:

ASCO is a flexible, high-performance membership organization where employees collaborate to support our mission through evidence, care, and impact. Together with Conquer Cancer, the ASCO Foundation, we foster a culture that prioritizes customer-centricity, emphasizes teamwork, and commits to quality. Our culture, ASCO Works – Our Way of Working, has long enabled workplace flexibility and embraced technology to help us achieve balance.

ASCO offers competitive salaries, an excellent benefits package, and opportunities to participate in professional development programs. To learn what it’s like to work at ASCO, click here.

Who we are looking for:

ASCO is in search of a highly motivated and enthusiastic Program Associate to join our Professional Development Department. In this integral role, you will provide administrative support and programmatic assistance for the planning, development, and implementation of ASCO’s professional development activities, aligning with the Society’s Strategic Plan and departmental goals.

If you are looking for a position to utilize your administrative and logistical coordination skills, have excellent communication and organizational skills, and are passionate about supporting a mission-driven organization, then we want to hear from you!

The position is hybrid with a primary location in Alexandria, VA. We anticipate the hire to be onsite approximately 2-3 days per week.

This position is funded through collaborators that have committed to support programs. Continuation of this position therefore is contingent upon funding being available.

Responsibilities

• Support the implementation of ASCO's professional development member programs by providing logistical and administrative support to recruitment, application development and maintenance, the review and selection processes, and the participant experience.
• Working across functional units, assist various team members in preparing and collating meeting materials and providing administrative support for of ASCO’s leadership development programs, including supporting live meeting logistics such as travel and hotel confirmations, calendar appointments and catering requests.
• Provide customer service to internal and external customers, to include ASCO Members, program participants, mentors, and volunteers regarding program applications and meeting logistics, as well as other general professional development inquiries.
• Support the planning, development, and execution of live and virtual activities for professional development program participants and graduates by disseminating communications, executing email mail merges, scheduling calls and virtual sessions, producing summary documents, and preparing and collating all program related materials.
• Provide programmatic support to the planning and execution of professional development initiatives at the ASCO Annual Meeting as well as virtual networking and topical mentoring activities.
• Monitor and collate data to communicate program outcomes, trends, gaps, and metrics.
• Ability to work occasional early mornings to support in-person session logistics.

Required Education and Experience

• Bachelor’s degree or equivalent years of experience
• 1 year of administrative support experience
• Proficiency with Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) and an openness to embracing and learning new technology

Preferred Education and Experience

• Experience supporting the planning and development of agendas, events, materials, and expenses
• Project support experience

Competencies

• Strong interpersonal skills and a professional disposition when interacting with colleagues, customers, and volunteers
• Ability to efficiently navigate multiple projects simultaneously, and accountable to complete routine tasks
• Excellent time management, multitasking, and organizational skills
• Ability to work consistently in a collaborative, team-oriented manner and partner with others to achieve results
• Strong communication skills, including written, with the ability to clearly convey and receive information
• Open to receiving and taking action on feedback
• Ability to build effective relationships

ADA/Physical Requirements

Extended periods seated or standing at a desk.

High use of computer and other office technology equipment.

Travel

5-10 days/yr

Generous Benefits Package:

• Hybrid Work Environment
• Open Leave Policy
• Paid Family Leave
• 13 Paid Holidays per Calendar Year
• Staff Appreciation Days
• 401(k): 7.5% Employer Contribution
• Medical/Dental/Vision
• Employee Assistance Program
• Fertility and Family Forming
• Healthcare Concierge
• Flexible Spending Account(s)
• Healthcare Savings Account
• Disability and Life Insurance

The American Society of Clinical Oncology (ASCO) is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.