Grants Specialist

Reports to: Senior Director of Institutional Giving

Position Overview:

The Madison Square Boys & Girls Club Foundation seeks a motivated and detail-oriented Grants Specialist to support our growing development team and engagement goals. This position strengthens Madison’s capacity to serve thousands of young people across New York City. The ideal candidate is highly organized, detail-oriented, and motivated to contribute to a mission-driven team.

The Grants Specialist is responsible for writing grant proposals to foundation and other grant-making entities seeking support for Madison’s programs. Reporting to the Senior Director of Institutional Giving, they research and identify new funding prospects; prepare and submit grant proposals and reports to funders; help to establish and build relationships with foundations and government funders, cultivate new sources of funding; and maintains calendar of submissions and other deadlines. This role works closely with the Finance team to manage and report on grants.

Key Responsibilities

• • Research and identify corporate, foundation, and government prospects for various programs and initiatives in need of support
  • Collaborate with the Senior Director of Institutional Giving and Foundation team to support overall grant management for the organization, and take ownership of all grant applications, reports, and stewardship
  • Develop and write clear and compelling letters of inquiry and grant proposals and reports to foundations, government agencies, and other grant-making entities
  • Conduct research on prospective funders and synthesize findings into concise profiles to support pipeline growth
  • Maintain accurate records in Raiser’s Edge (our CRM-system), ensuring timely entry of deadlines, submissions, and funder communications
  • Maintain institutional donor and prospect histories and files
  • Maintain pipeline of ongoing institutional giving activity
  • Maintain centralized and current file of key organization data
  • Support stewardship by preparing email updates, one-pagers, and personalized acknowledgement materials for funders
  • Demonstrate strong attention to detail, ensuring grant documents meet funder requirements and align with Madison Square Boys & Girls Club’s messaging

Qualifications & Skills

• • 5-7 years experience in grant-writing, reporting and institutional funding strategy
  • Strong writing and editing ability excellent written and verbal communication skills with superior attention to detail
  • Strong organizational and time management abilities
  • Experience in fast-paced, mission-focused nonprofit environments
  • Proficiency with donor databases and Microsoft Office Suite
  • Ability to work independently and collaboratively and prioritize multiple tasks while maintaining attention to detail
  • Strong research and analytical skills
  • Flexibility to attend evening events and perform physical tasks as needed

Preferred Qualifications

• • Experience with Raiser's Edge or similar fundraising databases
  • Advanced Excel skills
  • Interest in professional development and growth into advanced fundraising roles

Supervisory Responsibility

This position does not supervise any employees.

Position Type/Expected Hours of Work

This is a full time position and hours of work and days are Monday through Friday 9:00am to 5:00pm. Occasional evening and weekend work may be required as job duties demand.

At Madison, we recognize that our people are our greatest asset. We are committed to supporting our employees both personally and professionally through a comprehensive benefits package that includes health, dental, and vision insurance, paid time off, and an employer contribution to a retirement plan. These benefits are designed to promote well-being today while helping employees build financial security for the future.