Executive Assistant

Location:  Remote (with preference for NYC or DC) within the Continental U.S., and must be able to work Monday-Friday 10-4 pm Eastern Time. (The other working hours within the day are flexible according to one’s time zone and supervisor approval.)

Status:  Full-Time; Non-Exempt

Nearly every interaction a person has with the justice system, regardless of guilt or innocence, comes with a bill. But for those without the means to immediately pay up or fight back, one missed payment opens the door to dire, lifelong consequences. 

Fines and Fees Justice Center (FFJC) was founded to end the immoral practice of governments’ using fines and fees to profit off the most vulnerable. We empower state and local efforts to end fees in the justice system and ensure that fines are fair and equitably imposed. Over the last six years, FFJC has achieved over 20 legislative victories and directly aided even more, authored two dozen original research and policy reports, and partnered with more than 300 organizations to advance the national fines and fees reform movement.

Position Summary

FFJC is seeking an experienced and organized Executive Assistant to join our team. The successful candidate will provide essential administrative and project management support to our Co-Executive Directors, ensuring that their offices run smoothly and efficiently. The Executive Assistant will report to the Chief Operating Officer and work closely with the full staff and external stakeholders to ensure that all administrative and project tasks are handled promptly.

This is a full-time remote position, though if the candidate is in DC or NY there will be a hybrid-schedule with occasional travel required. FFJC is an equal opportunity employer; we welcome applications from individuals of all backgrounds, particularly those who are justice-system impacted. If you are passionate about social justice and have the necessary qualifications and experience, we encourage you to apply.

Responsibilities:

• Provide high-level administrative support to the Co-Executive Directors, including scheduling appointments, managing calendars, and handling incoming and outgoing mail and email correspondence
• Coordinate travel arrangements and manage logistics for events and meetings
• Manage databases and filing systems, ensuring that all documentation is up-to-date and easily accessible
• Assist with research, information gathering and analysis, and other tasks as required
• Ensure effective communication among the staff, external partners, and stakeholders
• Develop and manage bi-weekly organizational updates and disseminate updates across the organization
• Assist with project management tasks, including developing timelines, preparing project plans, tracking progress, overseeing follow-up and preparing reports
• Assist in preparing presentations
• Submit expense reports
• Maintain a high level of confidentiality and professionalism at all times

Attributes: 

• Minimum of 4 years’ experience in an administrative support role, preferably in a nonprofit or government setting
• Strong organizational, time-management, and project-management skills including use of systems and tools supporting these skills 
• Detail oriented
• Excellent communication and interpersonal skills
• Ability to work independently and collaboratively as part of a team
• Proficiency in Google Suite or similar programs and project management software (e.g., Asana, Monday.com), and expense reporting tools
• Willingness to travel occasionally and work occasional nights and weekends
• Sense of humor

More information about the Fines & Fees Justice Center can be found at: finesandfeesjusticecenter.org 

Fines & Fees Justice Center is an equal opportunity employer and will consider applicants without regard to race, color, religion, gender, pregnancy, sexual orientation, age, national origin, marital status, citizenship, disability, veteran status, or any other protected characteristic as established under law. 

FFJC is committed to the full inclusion of all qualified individuals. As part of this commitment, FFJC will ensure that persons with disabilities are provided with reasonable accommodations.

FFJC’s compensation philosophy is comprised of a 5-band salary structure. The Executive Assistant is a band 1 position. The starting salary for the position is between $70,000 - $75,000 based on the qualifications of the candidate at the time of hire. The full salary range assigned for the position is $70,000 - $85,000 and has been determined based on a variety of factors including market competitiveness and the full package of benefits FFJC offers. FFJC offers excellent benefits including: 

• 401(k) option with up to 6% employer contribution. 
• Extremely generous employer-paid health, dental, and vision insurance for employees and their families. 
• Pre-tax transportation, dependent care, and flexible spending account benefits. 
• Substantial paid time off, including all federal holidays, the day after Thanksgiving, 4 floating holidays, 120 hours of vacation time, 96 hours of sick leave, and 24 hours of volunteer leave annually. FFJC also closes its office during the week of July 4th for all employees. Employees are eligible for 12 weeks of paid family and medical leave after 1 year of employment. 
• After 6 consecutive years of employment at FFJC, employees receive an 8-week paid sabbatical.