Executive Assistant (Part-Time)

JOB OPENING

Executive Assistant (Part-Time)

Park Foundation Inc.

Ithaca, NY

Park Foundation seeks nominations and applications for the position of Executive Assistant.

The Executive Assistant provides high-level administrative and operational support to the

Executive Director supporting seamless coordination of priorities, communications, and

activities across the Foundation. Serving as a trusted member of the team, this role manages

complex scheduling, prepares materials for meetings and presentations, supports special

initiatives, and handles sensitive information with the highest degree of discretion and

professionalism. This role reports directly to the Executive Director.

We strongly encourage applications from individuals with lived experience related to our

programs, as well as people of color, persons with disabilities, women, and LGBTQ+ individuals.

About Park Foundation

Park Foundation is a family foundation dedicated to advancing a more just, equitable and

sustainable society and environment, both nationally and in our local Ithaca community. We

are principled, strategic and fearless in our grantmaking, collaborative with our partners, and

nimble and innovative in our approach. We are committed to challenging the powers that

threaten an independent media, a robust democracy, and the future of our planet. Park

Foundation was formed in 1966 with an original focus on education and grant-making in

communities where Park Communications had interests. The Staff includes 8 team members

and there are three local priority areas and five national programs that reflect the mission of the

Park Foundation. These priorities include national grantmaking programs in Media,

Environment, Civic Participation, Democracy, Animal Welfare and local support for Community

Needs, Sustainable Ithaca and School Food and Nutrition.

Position Summary

The Executive Assistant supports the Executive Director on day-to-day needs and helps

manage their daily priorities and schedule. The role also serves the leadership of the

Foundation including providing travel support to Trustees under supervision of the

Executive Director. This position requires working closely with colleagues across the

organization to ensure that key commitments and deliverables are met. This position

requires strong judgment, proactive problem-solving, and the ability to anticipate needs in a

fast-paced, mission-driven environment.

Key Responsibilities

• Manage the Executive Director’s calendar, scheduling, and travel logistics to ensure

effective time management and meeting readiness.

• Coordinate Personnel, Governance, and Investment Committee meetings, including

agendas, materials, and follow-up actions.

• Draft, edit, and format correspondence, presentations, and reports for senior leadership

and the Board of Trustees.

• Maintain organized records, process expenses, and manage vendor documentation to

support smooth operations.

• Anticipate needs, identify potential challenges, and resolve last-minute issues efficiently

and calmly.

• Support the Executive Director in coordinating Board communications,

cross-departmental initiatives, and organizational projects.

• Build strong working relationships with administrators and staff to enhance

collaboration.

• Exercise discretion and sound judgment when handling confidential information.
• Assist with special projects as assigned, including process improvements, events, and

internal communications.

Qualifications, Competencies & Skill Sets

• At least 3 years of executive-level administrative experience supporting a senior leader,

preferably in a mission-driven organization.

• Strong ability to manage multiple priorities, anticipate needs, and exercise sound

judgment.

• Excellent organizational and project management skills, with a high level of attention to

detail and quality.

• Proven discretion and professionalism in handling sensitive and confidential matters.
• Clear, effective communicator who builds collaborative relationships across all levels.
• Proactive, solutions-oriented thinker who drives practical, effective responses.
• Proficiency with Microsoft Office Suite and collaboration tools.
• Commitment to the Foundation’s mission and values.

Additional Requirements

Willingness to work additional hours if needed during peak periods. Some travel may be

required.

Salary & Benefits

This position will be a non-exempt, part-time (estimated to be approximately 21 hours per

week) with the potential to become full-time in future years. The targeted starting pay

range for this position is $35-$50 per hour, depending on experience. Park Foundation offers

an extensive and generous benefits package including health insurance, paid time off, and

401(k) retirement plan with an employer contribution match.

Working with Park Foundation

We believe that diversity is critical to our mission, and we value an inclusive culture. We

strongly encourage applications from people with lived experiences related to our programs and

applications from people of color, persons with disabilities, women, and LGBTQ+ individuals.

Park Foundation is an equal opportunity employer; we do not discriminate in employment

based on race, religious creed, color, national origin, ancestry, physical disability, mental

disability, medical condition, marital status, sex, gender or gender identity, age or sexual

orientation.

The Foundation is based in Ithaca, NY. This position could be remote with some travel to Ithaca

or based in Ithaca. Park Foundation is currently operating in a hybrid work model.

Interested applicants should send a cover letter and resume addressed to Rachel Leon,

Executive Director and email it to: assistant@parkfoundation.org by April 10, 2026. Please note

in the subject line the role for which you are applying.

Park Foundation offers an extensive and generous benefits package including health insurance, paid time off, and 401(k) retirement plan with an employer contribution match.