Managing Director - Fractional - Arts Organization

The mission of ArtsRock is to produce or sponsor arts, multi-cultural and entertainment programming for the benefit of diverse audiences in and around Rockland County.

ArtsRock is a 501(c)(3) New York Not For-Profit Corporation.

This position is a wonderful chance to work in every aspect of 501C3 Arts management – working alongside our Artistic Director Elliott Forrest, the voice of WQXR for over 20 years and many other endeavors. We have a very devoted board and are a 20-year-old organization that wants to grow up.

Key Responsibilities

Finance & Accounting

• • Oversee all financial operations including budgeting, reconciliation, reporting, and bookkeeping services oversite.
  • Create and manage the annual organizational budget and event-specific budgets in collaboration with staff, contractors, community partners, and sponsored organizations.
  • Track actuals vs. budget, maintain financial dashboards, and provide regular updates to the Finance Committee.
  • Oversite of accurate financial records in QuickBooks, including journal entries and reconciliation of income and expenses (general, grant-specific, and event-specific).
  • Work with the accountant and Treasurer to shape and clarify accounting practices and financial policies.
  • Working with outside CPA, review and submit required tax documents (990EZ, CHAR500) and support financial compliance with state and federal filings.

Marketing & Communications

• • Manage outside Marketing contract and ticketing
  • Develop annual and event-specific media and communications plans.
  • Oversee the design and production of all marketing collateral (flyers, banners, posters, Playbills).
  • Ensure timely updates to the website, ticketing platform (VBO, Virtual Box Office), and CRM (Mailchimp).
  • Support social media strategy and e-newsletter communications in coordination with external vendors or staff.

Program & Event Operations

• • Partner with Executive Artistic Director on logistical planning and execution for performances, concerts, and special events.
  • Manage vendor agreements, permits, insurance, and rental arrangements.
  • Coordinate volunteers, ushers, and front-of-house operations.
  • Ensure timely artist contracting and payment; maintain artist relations in collaboration with the Executive Artistic Director.
  • Oversee the ticketing process including pricing strategies, promotions, and reporting.

Development & Fundraising

• • Supervise the preparation and submission of grant proposals and reports.
  • Work with the grant writer to develop budgets and monitor restricted funding usage.
  • Prepare final grant reports on impact metrics (geographic reach, discounts and comps, new customers, etc.)
  • Oversee individual giving, board contributions, and donor tracking.
  • Develop and implement sponsorship strategies for events and seasonal campaigns.
  • Support the creation of donor appeals and end-of-year fundraising efforts.

Operations & Systems

• • Oversee organizational systems, procurement, and administrative workflows.
  • Manage key platforms including QuickBooks, Mailchimp, Dropbox, and Google Drive.
  • Administer shared technology systems such as Grasshopper and ticketing CRM integrations.
  • Ensure compliance with in-kind and grant-related documentation and tracking.

Compliance & Legal

• • Manage vendor contracts, legal agreements, and organizational filings.
  • Coordinate legal review of governing documents including bylaws and conflict-of-interest policy.
  • Act as liaison to ProBono legal partners and external counsel as needed.

Board & Governance

• • Prepare board meeting materials, financial reports, and Managing Director updates.
  • Maintain documentation related to board and sponsor status, giving, and legal filings.
  • Work closely with the Board of Directors to align strategic priorities and support effective governance.

Qualifications

• • 5+ years of relevant experience in nonprofit management, arts administration, or a related field preferred.
  • Demonstrated success in financial oversight, fundraising, and event operations.
  • Strong project management skills and attention to detail.
  • Excellent communication, writing, and interpersonal skills.
  • Experience working with diverse stakeholders including artists, board members, funders, and volunteers.
  • Proficiency with QuickBooks, Mailchimp, and Google Workspace; experience with ticketing software preferred.
  • Passion for the performing arts and community engagement.