Administrative Assistant

Our mission at The Alliance is to safeguard Louisiana’s future by protecting consumers’ right to an affordable, equitable, and environmentally responsible energy system.

Since 1985, the Alliance for Affordable Energy has been on the frontline demanding lower bills, cleaner energy solutions, more good-paying jobs, and better infrastructure for the people of Louisiana. As both a consumer advocate and public health advocacy organization, our policy work meets at the crossroads of social justice, sustainable economic development, and environmental protection.

In support of our mission, our team is made up of policy experts, organizers, and support staff focused on consumer advocacy in the energy and utility space. We are the only dedicated consumer advocate for utility customers in Louisiana. In our work, we monitor, educate, and participate in state and city utility regulation to ensure the public's best interests are always a part of the conversation. Our advocacy takes us across the state where we fight for energy efficiency, clean energy solutions, and to help families keep the lights on.

Our vision is a future where energy works for everyone.

AAE adheres to the Jemez Principles for Democratic Organizing and The Principles of Environmental Justice (EJ)

Our Need:

The Alliance for Affordable Energy (AAE) is seeking a full-time Administrative Assistant with exceptional organization and administrative skills. To ensure success, the administrative assistant should be detail-oriented, eager to jump in and provide purposeful support to a dynamic, high-performing team, exercise sound judgment, and have exceptional written and verbal communication skills with an appreciation for creating efficient and thoughtful team environments. Top candidates will be able to juggle multiple tasks at a time with accuracy, possess strong IT skills, and have excellent time management.

This role reports to the Operations Director. The Administrative Assistant works closely with the Leadership Team (Executive Director, Director of Staff, Operations Director) while supporting the full AAE staff through general administrative work. AAE is a hybrid workplace with a mix of virtual and in-person reporting required. This role would require coming into the office at least 3-days per week. In-person work takes place in AAE’s New Orleans office. If you are a team player and an independent self-starter with strong organizing, writing, and verbal communications skills this may be the job for you.

The Alliance for Affordable Energy is dedicated to building a culturally diverse team committed to teaching and working in a mission-driven environment. The ideal candidate will have an understanding of systemic inequity and racism, especially as it applies to environmental justice. We strongly encourage applications from women, members of the BIPOC community, frontline communities, veterans, LGBTQIA and people with disabilities.

Core activities include:

• Operations Administrative Support
  • Assist to improve and maintain efficient and effective administrative practices.
  • Organize and maintain an updated drive of digital operations documents.
  • Generate reference tools for easy use by the office.
  • Collect and organize incoming mail daily; deliver outgoing mail to the post office as needed.
  • Organize purchase and credit card receipts and financial documents.
• Staff Administrative Support
  • Coordinate with our MSP to get new staff set up with equipment and accounts.
  • Troubleshoot onsite equipment issues (internet, printers).
  • Coordinate employee travel reservations: book rental cars, flights, or other transportation and lodging.
  • Ensure staff calendars are updated with holidays, birthdays, office closures, and other significant events.
  • Support weekly staff meeting notetaking and lunch ordering (in partnership with the Operations and Outreach Coordinator)
  • Create and format information for internal and external communication – emails, memos, presentations, reports, letters.
• Document Management
  • Assist with and prepare documents and filings.
  • Monitor email inbox to download and organize documents and filings.
  • Ensure relevant public facing documents are uploaded to the website.
  • Support the organization and maintenance of the Alliance’s Archive documents.
• Office Maintenance
  • Organize, maintain, and replenish office supplies.
  • Coordinate with a cleaning service to ensure the office is maintained.

Who You Are:

Education & Experience Qualifications:

• High school diploma required; Bachelor's Degree preferred
• At least 1 year of experience and proven work record in an administrative, legal, financial, operations, or other related assistant/secretarial position
• Finance/accounting or paralegal/legal assistant (or related) certification preferred
• Prior experience working in social, economic, or environmental justice org; community organizing; energy utility advocacy or regulation, customer service, or teaching is a plus

Required Skills:

• Strong written and verbal communication skills
• Competency with Microsoft Office & Google Suite, Slack, and Zoom. Other software knowledge is a plus
• Takes initiative to identify and carry out necessary tasks
• Able to work both independently and as part of a team
• Ability to juggle multiple workflows effectively and efficiently
• Highly organized with strong attention to detail
• Comfortable problem solving and troubleshooting tech equipment
• Experience with social media outlets including Facebook, Instagram, TikTok, and Twitter
• Valid Drivers Licence and access to an insured vehicle
• Flexible and adaptable; open to feedback and continued growth
• Ability to maintain confidentiality of highly sensitive information
• Compassion for others

The Ideal Candidate Will:

• Understand the history and impacts of systemic racism, inequity, injustice, oppression, and exclusion in our society
• Have a passion for progressive energy solutions, environmental justice, civil rights, and climate action
• Be an analytical thinker with detailed research proficiencies, outstanding problem solving, and project management skills
• Have exemplary prioritization and time management skills – able to switch gears, handle interruptions, and refocus back on planned work while meeting all deadlines
• Will grow with the position as the organization changes over time
• Attend educational courses, read professional publications, build personal networks, and join professional organizations to keep professional and technical knowledge up to date

AAE’s Standard benefits package includes:

• Fully covered Health Insurance - 100% of Employee Health Premium paid by AAE
• Optional Dependent, Vision and Dental coverage paid by Employee
• Retirement plan with 401K matching
• Flexible work hours
• Friendly working environment
• Hybrid work model (in office and remote)

Paid time off:

• PTO/Vacation (starting at 2 weeks per year)
• Sick Leave (12 days for mental, physical, and family health)
• Time off for all national holidays as well as Juneteenth, Lundi Gras, Mardi Gras, the Friday following Thanksgiving, Summer break & Winter breaks
• Parental, Family, and Sabbatical leave