Office Manager

Are you looking for a workplace that aligns with your values for justice, equity, and a better future for all? Are you a proactive problem solver who can prioritize multiple tasks while keeping the big picture top of mind? Do you find meaning in successfully managing administrative details, aided by strong technical proficiency? Do you know how to make work flows smooth and efficient, take initiative to improve systems, and enjoy project management? You might be just the person Deep Center is looking for.

Position

Deep seeks a full-time (40 hrs/wk), onsite officer manager with excellent attention to detail, strong problem-solving and communication skills to assist Deep's leadership in the following areas:

Finance

• Assist in maintaining documentation of expenses, income, and reimbursements
• Coordinate vendor payments and employee reimbursements
• Provide support to bookkeeper
• Set up and revise budgets and spreadsheets
• Manage deposits and bank records in compliance with organization’s financial policies

Human Resources

• Support hiring process for job candidates, including screening resumes and scheduling interviews
• Assist in managing employee payroll and benefit enrollment
• Maintain employee records
• Assist with research and drafting of proposed policies

Development & Events Support

• Assist in maintaining donor database, running reports, and coordinating various donor communications, gift acknowledgments, and marketing materials
• Assist with logistics for donor cultivation and outreach events
• Assist with submission of grant proposals and reports

Operations

• Manage logistics and prepare materials for weekly staff meetings and regular board meetings
• Process mail and donations
• Assist staff with technology needs and troubleshoot tech issues prior to IT engagement
• Provide daily logistical support to staff (purchasing, scheduling, and coordinating)

Office Support

• Copy edit documents, as needed
• Respond to general inquiries from the public via phone and email and greet visitors
• Maintain communal office spaces and assist team in preparing for guests and visitors
• Book and manage travel arrangements
• Undertake special projects at the direction of the Executive Director and the Deputy Director
• Maintain relationships with vendors and contractors

Skills & Experience

• Attention to detail
• Excellent interpersonal, verbal, and written communication skills
• Payroll & Accounts Payable experience
• Fluency with financial reporting and budgets
• Experience with donor relations, fundraising campaigns, and grant support
• Project and event coordination skills
• Ability to prioritize work, meet deadlines, and produce quality results on time
• Ability to work independently and as part of a team
• Skill in Bloomerang or other CRM system; PayChex Flex or other payroll system, and Quickbooks
• Comfort with computer technology and printers, including troubleshooting and tech research
• Proficiency with office applications and online collaboration tools, such as Microsoft Suite, Google suite, Zoom, Adobe, DocuSign, Dropbox, etc
• Commitment to Deep Center’s culture of collaboration, inclusivity, openness, and mutual respect; and to diversity, equity, and inclusion

Qualifications: Efficient, organized, and dependable, with a strong track record of balancing multiple deadlines. Independent, curious, resourceful, problem-solving attitude.

Salary Range $50,000 - $55,000

Benefits: Health, vision, and dental insurance, short & long-term disability insurance, employer sponsored retirement account, and generous paid time off.

Reports to: Deputy Director

Status: Full Time, Salaried

Location: On Site in Savannah, GA

Start date: (position open until filled)

Deep Center is an equal opportunity employer and welcomes everyone to join our team. We strongly encourage people of color, LGBTQ+ people, and those with lived experiences that reflect the Savannah community to apply.

Aren’t sure if you meet every single requirement? Studies have shown that people from marginalized communities are less likely to apply to jobs unless they meet every single qualification. At Deep Center, we are dedicated to building a diverse, inclusive and equity-driven workplace. So if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Much of the work of this position is completed while sitting at a desk, using a computer and phone. Requires talking, hearing and visual acuity sufficient to perform these major functions.
• Frequently requires navigating a physical office space and occasionally attending meetings and events at alternate locations.
• Occasionally includes reaching above shoulder heights, below the waist or lifting up to 25 pounds for office equipment, supplies and materials.

To apply:

Email 1) cover letter, 2) resume, 3) a professional writing sample, to "jobs@deepcenter.org". Include “Office Manager” in the subject line. Position will be open until filled with rolling interviews. Do not wait to apply. Applications without a cover letter will not be considered.

Health, vision, and dental insurance, short & long-term disability insurance, employer sponsored retirement account, and generous paid time off.