Mailroom Clerk Position

Appellate Advocates is a nonprofit public defender organization, based in New York City, providing high-quality representation of individuals who have been convicted of crimes in Brooklyn, Queens, and Staten Island and cannot afford private lawyers. We are a group of attorneys and non-attorneys from diverse backgrounds who are experienced in criminal law and believe in fighting for every person’s constitutional right to a fair trial and in working to overturn unjust convictions and sentences and provide other post-conviction services.

Appellate Advocates is deeply committed to a diverse and inclusive workforce. To this end, we seek to:

• Hire staff that reflect the full range of racial, ethnic, cultural and socioeconomic identities of the communities we represent, particularly those communities disproportionately impacted by the criminal justice system;
• Ensure a workplace where diversity and inclusion is fostered and different perspectives are valued and freely exchanged; and
• Ensure that all staff members feel welcome, respected, and have equal opportunities to thrive and advance within the organization.

Position Description: Appellate Advocates is seeking at least one full-time Mailroom Clerk to assist with the office’s operations.

Responsibilities:

• Regular travel by subway to courthouses, law offices, or other agencies in Brooklyn, Queens, and Staten Island to copy, scan, and/or retrieve legal documents/files;
• Digitize documents by scanning documents and then accurately and appropriately labeling and organizing digital files in-office for use by attorneys, paralegals, and other staff;
• Process copying, binding, mailing, and other office-related services requests from staff;
• Organize, process, and distribute incoming and outgoing mail;
• As needed, assist with other clerical tasks and with internal moves of furniture, files, and computer equipment; and
• Maintaining and stocking office supplies and materials, watering office plants as needed, and ensuring general orderliness and cleanliness of the staff kitchens.

Qualifications:

• Strong organizational skills and attention to detail;
• Ability to operate independently, including off-site when retrieving documents;
• Ability to manage multiple and prioritize multiple tasks with competing deadlines;
• Familiarity with Microsoft Office, Adobe Acrobat, and basic Windows computing;
• Possession of (or ability to obtain) a New York Secure Pass for court access.

Physical Requirements:

• This position requires regular lifting of heavy objects up to 50 pounds and larger items up to 100 pounds with the assistance of carts, hard carts, and dollies as necessary

Salary and Benefits: Salary is commensurate with experience based on a collectively bargained step scale, with a range from $57,589.16 to $71,298.27. Appellate Advocates offers a generous benefits package, including health and vision insurance, a 401(k), flexible spending and transit account, and paid sick and vacation time.

Application Deadline: October 23, 2026

To Apply: Please submit a cover letter, resume, and list of references as a single PDF document to apply@appad.org, referencing “Mailroom Clerk Position” in the subject line.

Appellate Advocates is an Equal Opportunity Employer and provides equal employment opportunities without regard to race, creed, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, marital status, age, veteran status, disability, or genetic information. Appellate Advocates is deeply committed to a diverse and inclusive workforce, and seeks to hire staff that reflect the full range of racial, ethnic, cultural, and socioeconomic identities of the communities we represent, particularly those communities disproportionately affected by the criminal legal system. We strongly encourage people historically underrepresented in the practice of law to apply.

Appellate Advocates offers a generous benefits package, including health and vision insurance, a 401(k), flexible spending and transit account, and paid sick and vacation time.

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