Accounts Payable/Payroll Coordinator

Founded in 1969, ICC has 55 years in service. ICC’s mission is to engage and empower

individuals, families, and groups in realizing their aspirations and,

together, work to create a just, vibrant, and sustainable community. ICC

strives to address the needs of the diverse, multi-lingual, multi-cultural

community. The organization serves more than 1,000 children and families

every day with a wide range of programs and services. ICC also strengthens

communities through advocacy, neighborhood organizing, and community

development initiatives.

The Ironbound Community Corporation (ICC) seeks a dynamic individual to: assist

the fiscal department generally by being responsible for processing invoices

and issuing payments, processing payroll and payroll information by

collecting, calculating, and entering data. Reconciles processed work by

verifying entries and comparing system reports to balances. Work with

teammates on a day-to-day basis to follow through on the completion of all

responsible accounting aspects to close books on a monthly basis.

ROLES AND RESPONSIBILITIES

●       Processing of Accounting Functions such as

accounts payable, cash disbursements, running reports, and reconciliations.

●       Ensure accurate payment of invoices with

required contracts, including accounting charge codes, and amounts paid.

●       Understanding of funder budgets to ensure

accurate processing of expenses in line with funder budgets

●       Processing accurate credit card reconciliations which includes verifying amounts

charged, invoices, receipts, grant codes, and expense codes in line with

funder budgets

●       Resolving account discrepancies both external

and internal.

●       Collecting contracts and/or MOU with w-9 for

vendors

●       Maintaining updated annual shared cost

schedules  and monitoring of shared

costs charged are in line with funder budgets

●       Creating and filing all complete and approved

Payroll and AP-related documents.

●       Processing of payroll including entering new

hires, terminations, timesheets

●       Payroll entries and reconciliation for

Benefits, Wageworks HRA, 403b payments and any other required documents

●       Compiling and filing of HR packages for new

and existing employees in collaboration with Program Managers and Human

Resources Manager.

●       Compiling and filing of supervisor cover pages

for new hires, transfers, and terminated employees in collaboration with the

Human Resources Manager.

●       Track and update sick/vacation schedule

●       Reconcile monthly balance sheet accounts as

they pertain to AP and PR

●       Preparation and submission of monthly,

quarterly, and yearly HR Reports such as BLS report, EEOC

●       Support HR with reports including HR FMLA,

employment verifications, workers comp, new employee reports, filing,

disability & compensation reports, and any other as required.

●       HR admin support as requested by Human

Resources Manager

●       Assisting with the annual audit -

preparations, schedules, walk thru, pulling AP and PR files

●       Place orders for the Fiscal department.

●      

Other duties as

assigned 

JOB SPECIFICATIONS OR QUALIFICATIONS,

SPECIAL WORKING CONDITIONS

●      

Accounting degree or

related field

●      

Experience in

non-profit accounting a plus

●      

Must have Abila/Sage

MIP or similar accounting experience

●      

Knowledge of Isolved

payroll software or similar

●      

MS Word, excel, and

powerpoint experience

●      

Ability to work in a

fast pace environment

Core Values

ICC is animated by a core group of values, including mutual

respect, empathy, fairness and transparency, commitment to excellence, and

accountability.

Mutual Respect: We accept the importance of each person’s

rights, customs and wishes. We are courteous and supportive in all of our

interactions with clients and colleagues.

Empathy: We strive to understand what others are

experiencing and feeling by trying to see things from their perspectives. We

are willing to give our time and energy to the community and are constantly

searching for ways to improve the lives of those we serve.

Fairness and

Transparency: We are committed to

authentic, two-way communication, willing to listen without judgment and,

with respect, express our point of view. We cherish diversity and

inclusiveness, embracing the community with its input and feedback.

Commitment to

Excellence: We provide the highest

quality service possible, earning trust and

exceeding expectations. We continuously learn from experience.

We approach challenges with

creativity and flexibility.

Accountability: We are responsible for the quality and

outcomes of the programs we provide, for explaining why deviations from

reasonable expectations may have occurred, and for responding responsibly at

all times, especially when errors in behavior or judgment have happened.

ICC is an Equal Opportunity Employer and is

committed to further building and maintaining a staff that reflects the full

range and diversity of our community. Not only do we embrace and celebrate the diversity of our

community members, but we also strive for the same in our employees. ICC is

committed to equal employment opportunity regardless of race, color,

ethnicity, ancestry, religion, national origin, gender, sex, gender identity

or expression, sexual orientation, age, citizenship, marital or parental

status, disability, veteran status, or other class protected by applicable

law.   We are looking

for a diverse applicant pool and strongly encourage women of color, persons

with disabilities, immigrants, members of the LGBTQ community, and people from

low-income and working-class backgrounds to apply.

Salary range for this position is $50,000

- $55,000. ICC offers a

competitive compensation package including health benefits, generous time off

policy, and 403(b) plan. 

If

interested, please send a resume and cover

letter with the subject line “AP&Payroll

Coordinator.”