Senior Grant Analyst

City of Boston Residency Required

Mission Statement

The mission of the Boston Public Health Commission (BPHC) is to work in partnership with communities to protect and promote the health and well-being of all Boston residents, especially those impacted by racism and systemic inequities. The BPHC sets an expectation that all staff and leadership commit, individually and as part of the BPHC team, to hold ourselves accountable to establishing a culture of anti-racism and advance racial equity and justice through each of our bureaus, programs, and offices.

Job Description

The Senior Grant Analyst reports to the Director of Post-Award Grant Accounting and assists with overseeing the financial management and compliance of all sponsored grants and contracts awarded to the Boston Public Health Commission (BPHC). This position will provide financial and grant management oversight and leadership to the post-award grants specialist team as well as the programmatic staff, while ensuring that BPHC meets the terms and conditions of the sponsors/funders by tracking and meeting report deadlines, managing audit compliance, and implementing institutional policies and procedures. Responsibilities for this position include, but are not limited to, the following:

Grant Compliance and Reporting:

• Maintain financial management and oversee compliance for an assigned portfolio of grants and contracts; in accordance with government regulations, funder requirements, and BPHC Policies.
• Review new/revised grants/contracts set-up requirements within accounting system for accuracy and compliance.
• Work collaboratively with programs & departments to ensure compliance requirements of grants/contracts are met.
• Assist with managing annual Uniform Guidance Audit and other sponsor audits as necessary.
• Prepare calculation of federal LOC drawdowns on a timely basis. Reconcile discrepancies with the Accounting department.
• Review grant-related financial transactions prior to entry into accounting system.
• Ensure project expenditures are expensed in accordance with the terms and conditions of the award and/or BPHC policy.
• Review general ledger for unallowable costs posted to awards.
• Prepare detailed, accurate, timely, and quality financial analyses of grant transactions. Ensure that project records are kept in good order and readily available for review and audit.
• Ensure that the project complies with all appropriate Commission payroll, reimbursement, accounting, and personnel policies and practices.
• Ensure cost-share budget and expense reports comply with BPHC's cost-sharing policy and are available for audit.
• Advise and assist Program Directors (PDs) and Bureau Administrators (BAs) in fulfilling the departmental award closeout requirements in accordance with the sponsor's and BPHC's closeout policies.
• Assists with creation of post-award grant policies, procedures, and training materials.
• Work in a confidential capacity with the Chief Financial Officer, Director of Post-Award Grant Accounting, and Bureau/Program Management. Work closely with the Bureau and Program Directors and Bureau Administrators.
• Other job-related duties as assigned.

Grant Accounting/Budgeting:

• Assist PDs and BAs in the financial management of new and continuing grants/contracts, including budget amendments, budget-to-actual analysis, no-cost extensions, close-outs, reporting, and interpretation of sponsor/funder regulations.
• Routine review of project expenditures, including fringe benefit and facilities and administration costs.
• Process invoices to grantor agencies/funders in a timely manner, and monitor collection of grant receivables.
• Reconcile grant A/R billings with cash receipts and financial reports. Work to resolve discrepancies with Accounting team.
• Prepare grant-related journal entries, including salary and wage, indirect expense allocations and reclassifications.
• Ensure that cost transfers resulting from unusual circumstances or unanticipated project expenses are appropriately documented and transferred to the correct source of funds prior to close out of the award.
• Meet regularly with PDs and BAs to keep them apprised of the grant/contract's progress, review project financial transactions/reconciliations, and provide direction where needed.
• Monitor encumbrance balances on a monthly basis and ensure that the balance reflects current purchase obligations for the award and that obsolete purchase orders are voided or closed on a timely basis.
• Assist in the preparation of grant/contract financial reports or invoices that require confirmation of completion of deliverables prior to submission or any required supplemental information.

Subrecipient Monitoring:

• In collaboration with the Pre-Award Administration department, serve as an expert liaison for Post-Award Grants, assisting with subaward determinations and subaward risk assessments.
• Assist in the creation of subaward/subcontractor agreements and amendments to subrecipients, working closely with the PD, BA, and the Procure to Pay team, following up with negotiation and execution, while ensuring compliance with Federal, State, and BPHC cost principles.
• Responsible for reporting Federal Funding Accountability & Transparency Act (FFATA) for all subawards and subrecipients.
• Responsible for all subrecipient monitoring, including data collection, review of subawards' Uniform Guidance Audits, subaward desk audits, and site visits.
• Assist with review of subaward invoices; coordinate timely receipt of invoices, confirm that billing and coding are aligned with BPHC and sponsor guidelines.

Management and Coordination of Grant Specialist Team:

• Manage the daily morning stand-up meetings. Track and coordinate deadlines, deliverables and work the grant specialists on prioritizing job duties.
• Supervise a team of direct reports. Work closely with each direct report to establish clear goals and objectives. Monitor job performance and provide mentoring and constructive feedback as necessary.
• Train new hires. Seek out team trainings and workshops to support their professional development.
• Assist Director of Post-Award Grant Accounting with formal and ad-hoc training sessions.
• Actively engage in Commission-wide meeting and training initiatives as required.

MINIMUM SKILL SET and QUALIFICATIONS:

• Minimum requirements include a BA/BS in Finance, Accounting, Business, or related field required or;
  • Associate Degree in Finance, Accounting, Business, or related field and 2 years transferable grants experience or;
  • 4 years of transferable grants experience may be substituted in lieu of degree.
• Plus 3-5 years of transferable post-award grants and/or accounting experience is required.
• Prior experience working with a nonprofit or a city/municipal agency is preferred.
• Master's Degree a Plus
• Comprehensive knowledge of the Federal Uniform Grant Guidance, OMB 2 CFR 200. Must have an extensive understanding of related federal and state rules, regulations, policies, and procedures as well as the ability to interpret those of other sponsoring agencies, including federal subaward monitoring policies.
• Experience with Microsoft Great Plains 2018 or ReQlogic requisitioning software a plus.
• Ability to solve problems, think logically, take initiative, and pay attention to detail. Able to organize complex and diverse information. Able to work in a fast paced, deadline driven environment. Excellent quantitative skills, including ability to analyze data.
• Must be self-motivated with the ability to work effectively as an individual or as a member of a team.
• Excellent communication (both oral and written) and interpersonal skills, with the ability to work effectively and efficiently with all levels of staff and management.

ADDITIONAL INFORMATION:

• Boston residency is required.
• A Criminal Offenders Records Information (CORI) request must be completed for this position. However, a record is not an automatic bar to employment but is reviewed in relation to the job applied for.
• Any position that requires an advanced degree will be subject to education verification.
• The Boston Public Health Commission is an Equal Opportunity Employer and all applicants meeting the minimum qualifications are eligible to apply.

Additional Information

• City of Boston residency is required; Allston, Back Bay, Bay Village, Beacon Hill, Brighton, Charlestown, Chinatown, Dorchester, Downtown, East Boston, Fenway-Kenmore, Hyde Park, Jamaica Plain, Mattapan, Mid-Dorchester, Mission Hill, North End, Roslindale, Roxbury, South Boston, South End, West End, West Roxbury, Wharf district.
• A Criminal Offenders Records Information request must be completed for this position. However, a record is not an automatic bar to employment but is reviewed in relation to the job applied for.
• Certain immunizations will be recommended and/or required prior to commencement of employment duties.
• Any position that requires an advanced degree will be subject to education verification.
• Certain positions at the BPHC may be Grant Funded.
• The Boston Public Health Commission is an EEO Employer and all applicants meeting the minimum requirements are eligible to apply.
• Certain positions at the BPHC may require Child Protective Service Background verification.
• The advertised shift and schedule are subject to change at the department's discretion.

Shift

35 hours/week 9:00 AM -- 5:00 PM

Pay Range

$80K-$95K