Project Lead - Truth Hounds (must be based in Ukraine)

The Opportunity: Project Lead- Truth Hounds at PEJ

Job Summary:

Under the overall supervision and strategic guidance of the Legal and Program Director (Ukraine), the Project Lead will oversee and manage the implementation of the Truth Hounds project Restraining a Doubt Machine, under Phase II of the PEJ Ukraine Program.

The Project Lead will be responsible for the overall coordination, implementation, and monitoring of the project. The role includes ensuring effective project delivery, managing timelines and deliverables, coordinating with partners and contractors, and ensuring compliance with donor requirements.

The Project Lead will report directly to the Ukraine Program and Legal Director, and will work closely with the Truth Hounds team, PEJ Ukraine Program staff, and relevant partners to ensure the successful implementation of project activities.

Key Deliverables

• Effective coordination and implementation of the Truth Hounds project Restraining a Doubt Machine under Phase II.
• Timely achievement of project milestones, outputs, and indicators in accordance with the approved project plan.
• Consistent coordination and communication between Project Expedite Justice, Truth Hounds, and relevant partners.
• Accurate and timely preparation of project progress reports and donor reporting requirements.
• Proper management and documentation of project administrative and financial processes, including tracking invoices and project expenditures.
• Maintenance of organized project documentation and records to ensure compliance with donor and organizational requirements.

Key Responsibilities

Project Management and Coordination

• Leading the planning, coordination, and implementation of project activities in line with project objectives, timelines, and budget.
• Overseeing the day-to-day management of the project and ensuring effective workflow among project team members.
• Serving as the primary focal point between PEJ and the Truth Hounds Project Manager and team.
• Coordinating with the broader PEJ Ukraine Program to ensure alignment with programmatic priorities.

Implementation and Partnerships

• Coordinating and communicating with project implementers, contractors, and partner organizations.
• Building trust-based relationships with project implementers to ensure a collaborative approach, accelerate decision-making, and reduce project risk.
• Supporting collaboration with Truth Hounds and other partners involved in project activities.
• Identifying relevant sources, experts, and partners to support project implementation.
• Monitoring developments relevant to the project and advising on implementation strategies.

Monitoring, Reporting, and Documentation

• Monitoring progress toward project indicators and deliverables.
• Preparing project reports and ensuring compliance with donor reporting requirements.
• Maintaining accurate documentation of project activities, outputs, and outcomes.
• Supporting project recordkeeping, including contracts and other administrative documents.

Budget and Administrative Oversight

• Tracking project budget implementation, including invoices and expenses.
• Ensuring appropriate documentation and compliance with financial and administrative procedures.
• Coordinating with relevant PEJ staff on project-related operational matters.

Organizational Engagement and Reporting

• Participate in relevant team meetings and reporting coordination calls.
• Contribute to proposal development, concept notes, and fundraising materials as needed.

Profile (Qualifications and Attributes)

• Advanced degree in project management, international relations, public policy, law, , or a related field (Master’s degree or equivalent preferred).
• Demonstrated experience in project management, preferably within international NGOs, human rights organizations, or rule-of-law programs.
• Experience coordinating multi-partner projects and working with international and local stakeholders.
• Strong organizational, administrative, and financial coordination skills, including experience tracking budgets and project deliverables.
• Excellent writing and reporting skills, including preparation of project and donor reports.
• Strong communication and stakeholder coordination abilities.
• Familiarity with international criminal law, human rights documentation, investigations, or accountability processes is an asset.
• Ability to work independently in a fast-paced, remote, and international team environment.
• Fluency in Ukrainian and English is required.
• Must be based in Ukraine (Kyiv strongly preferred). Although most of the work is done remotely, occasional travel for missions in Ukraine and abroad is expected.
• Commitment to PEJ’s mission and victim-centered approach to justice and accountability.