Development Coordinator

AIA Seattle is one of the largest architectural associations in the US, with an inspiring community of members who are passionate and engaged in our changing city. AIA Seattle is seeking a Development Coordinator to support the development activities of AIA Seattle, a 501(c)(6) professional membership organization, and our 501(c)(3) strategic partner, Seattle Design Festival.

AIA Seattle and Seattle Design Festival envision of a culture of design that fosters equitable, resilient, thriving communities. AIA Seattle’s mission is to champion the central role of architects in creating and sustaining a better built environment. Seattle Design Festival’s mission is to unleash the design thinker in everyone to illuminate Seattle’s challenges and ignite action. We are a member-led organization, and volunteers inform our work. This interactive relationship allows us to harness the wisdom and leadership of our community to expand our impact.

The Development Coordinator coordinates fund development activities of AIA Seattle and Seattle Design Festival, including sponsorship and individual giving, as well as AIA Seattle’s member recruitment, retention, services, and benefits. The Development Coordinator works with and in support of the Development Manager to successfully envision and implement multiple campaigns. The ideal candidate will be collaborative, customer-service focused, detail-oriented, and able to efficiently juggle multiple projects and priorities.

Goals of Position

• Support Development Manager with membership campaigns, and individual members, by coordinating renewal and recruitment processes, managing member data, and managing member benefits
• Support Development Manager with fundraising efforts for AIA Seattle and Seattle Design Festival, managing sponsorship and donor data, and assisting with activities related to sponsor and donor cultivation, stewardship, and appreciation
• Support Executive Director with administrative activities of the organization including office support tasks, processing payments, and pulling reports to support regular financial processes

Essential Responsibilities

Fundraising (50%)

• Coordinate sponsorship campaigns for AIA Seattle and Seattle Design Festival, management of tracking tools and delivery of benefits
• Develop content for campaigns, including written communications for individual donors and sponsors, including e-news, social media, email outreach, acknowledgements, and other communications
• Serve as point of contact for sponsors, and coordinate sponsor engagement in programs in collaboration with programs team
• Coordinate individual giving campaigns, including donor outreach and acknowledgement activities
• Maintain sponsorship donor records and recognition
• Monitor fundraising progress and trends, scheduling and pulling reports as needed
• Process payments, send receipts, and acknowledgements
• Provide support for steering committees, such as coordinating engagement and appreciation events
• Attend and support events and functions as required

Membership (40%)

• Coordinate AIA Seattle membership campaigns
• Develop content for campaigns, including written communications for members, e-news, social media, email outreach, acknowledgements, and other communications
• Serve as a point of contact for member needs and support their membership applications, renewals, and adjustments
• Manage AIA Seattle’s member benefits delivery, such as an online job board, a member firm directory, and other benefits which require support
• Monitor membership progress and trends, scheduling and pulling reports as needed
• Collaborate with team to support member inquiries and interests
• Provide support for board and steering committee gatherings such as board meetings and happy hours
• Attend and support events and functions as required

Administration (10%)

• Manage distribution and contact lists
• Manage the general mailbox for the organization, directing inquiries to the appropriate staff member
• Deliver reports from national and local databases
• Collect and process mail
• Document organization activities including taking notes in board meetings
• Coordinate and support office activities and supplies
• Coordinate filings required by state and local government entities
• Receive and deposit check payments and report deposit activity to accounting team
• Provide monthly reports from online platforms to accounting team
• Coordinate payment platform activities in collaboration with team
• Coordinate payments over the phone

Job Skills and Attributes

• Interest in learning and improving systems
• Exceptional ability to prioritize and manage multiple projects
• Organized, detailed and efficient with minimal oversight
• Customer-service mindset
• Strong written and verbal communication skills
• Collaborative and team-oriented
• Integrity with sensitive information
• A commitment to equity, diversity and inclusion

Job Qualifications

• Demonstrated coordination experience, preferably with campaigns, and/or projects, preferably in an office or non-profit environment
• Proficiency in Microsoft Office 365, and familiarity with email and registration software (Constant Contact), donor databases (Little Green Light), virtual platforms (Zoom), and basic HTML a plus

Our Team Values and Culture

AIA Seattle offers a competitive salary and benefits package. We seek applicants with a range of backgrounds, viewpoints, and work styles. Our organization is taking active steps through education programs and collaboration spaces to support industry-wide culture change, so that architecture and the allied professions actively attract and retain more people of color, women, and non-binary people. We are a small office that supports flexibility, creativity, leadership, and the professional development of all our staff. We currently work both in person and remotely and seek ways to encourage collaboration while providing flexibility for work-life balance.