HR & Workforce Development Coordinator

Title: HR & Workforce Development Coordinator

Job Type: Full-Time, Year-Round; Monday – Friday, 40 hours per week; Exempt

Salary Range: $72,000-$78,000

Target Start Date: January 4, 2027

Benefits: Comprehensive benefits package 60 days following date of hire (health, dental, vision insurance, paid time off, etc.), free parking on site, etc.

Work Location: 10 Central Road, New York, NY 10035 (Randall’s Island Park – Icahn Stadium)

POSITION DESCRIPTION

Randall’s Island Park Alliance, Inc. (RIPA) is a 501(c)(3) non-profit organization that works with the City of New York and local communities to provide an innovative and exciting destination through a wide range of sports venues, public programs, cultural events, and environmental exploration and education.

The HR & Workforce Development Coordinator will support the administrative aspects of RIPA’s HR functions while coordinating the organization’s workforce development initiatives, including RIPA’s internship program. The role will lead the bi-weekly payroll process, and support recruitment, benefits administration, onboarding and offboarding, leave administration and other HR and administrative functions.

This role will support a staff of approximately 50 full-time year-round employees, 40 full-time seasonal employees, 35 summer camp employees and approximately 20-25 interns and a seven-day-a-week operation. This role will report to the Chief of Staff and is required to work on site for a minimum of three days per week.

MAJOR RESPONSIBILITIES

Human Resources

With oversight from the Chief of Staff, support the administration of RIPA’s HR functions, including employment verifications, personnel documentation, staff inquiries, wage and garnishment notifications, OSHA reporting, workplace injury reporting and other HR-related matters.

Maintain accurate and confidential personnel records.

Coordinate recruitment and hiring processes, including administering the applicant tracking system, posting job announcements, reviewing applications, scheduling interviews, conducting prescreens as needed, coordinating background checks, and supporting onboarding and offboarding.

Administer employee benefits including enrollments, terminations, billing review, employee inquiries, coordination with benefit providers, leaves of absences, including FMLA, and Paid Family Leave, in coordination with the Chief of Staff.

Lead the bi-weekly payroll process, including reviewing timecards, verifying payroll information, resolving discrepancies, and preparing and submitting payroll accurately and on schedule. Coordinate with the Finance team and Chief of Staff for final review and approval prior to submission.

Monitor the Employee Handbook and HR policies and identify areas requiring clarification or updates.

Support the Chief of Staff with employee relations matters, including inquiries, performance management, disciplinary documentation, investigations, and employee separations, as needed.

Attend Health & Safety Committee meetings and handle workplace injury reporting.

Shadow the Chief of Staff, as needed, in interviews, mediations, coaching, written warnings, terminations, etc.

Workforce Development

Coordinate RIPA’s internship program in collaboration with the Chief of Staff and Director of Environmental Programming and participating department managers.

Partner with the Development team to ensure internship program data is captured, through onboarding and post-program surveys, helping to design surveys to assess impact, needs and guide continuous improvement.

Support and lead intern recruitment and onboarding.

Work with program managers to ensure effective check-ins, skill assessments and evaluations.

Coordinate orientations, professional development opportunities and other program activities.

Assist with developing and facilitating career readiness workshops including resume and cover letter development, interview preparation and other employment readiness topics.

Coordinate the scheduling and tracking of staff and intern trainings while maintaining accurate records of participation, certifications and renewal dates.

Provide occasional individualized support that spans beyond traditional HR functions such as helping to connect staff to financial education and housing resources.

General Administration

Assist the Office Manager with staff appreciation events, mailings, preparing for staff trainings, office décor, and general administrative tasks as needed.

Perform other general tasks, as assigned.

This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time.

QUALIFICATION REQUIREMENTS

A Bachelor’s degree from an accredited college and 1+ year of relevant experience in HR, workforce development, program coordination or a related field.

Outstanding administrative and organizational skills with excellent attention to detail and the ability to manage multiple priorities and deadlines.

Strong interpersonal skills and communication skills with the ability to work effectively and professionally with staff, interns, managers and external partners from a variety of backgrounds and experience levels.

Ability to exercise sound judgment, discretion and professionalism when handling sensitive and confidential information.

Strong written and verbal communication skills and ability to respond to requests in an effective and timely manner.

Comfortable presenting information and facilitating workshops and group discussions.

Computer proficiency including in Microsoft Office applications.

Ability to respond to occasional calls, emails and texts on weekends/evenings.

Ability to work collaboratively and form positive working relationships.

Ability to shift priority and focus, as needed.

Motivated and punctual, able to work both independently and as part of a team.

Valid Driver License

PREFERRED SKILLS/QUALIFICATIONS

Pursuing or recently completed Master’s degree in Human Resources Management, Industrial-Organizational Psychology, Organizational Psychology or a related field.

Certification from the Society of Human Resource Management (SHRM) or the HR Certification Institute.

Interest in the environment, sports, or public green spaces and is personally committed to RIPA’s mission.

Experience with ADP WorkForce Now

Experience with handling basic financial administration.

Experience working in a not-for-profit environment.

Proficient in Spanish.

Title: HR & Workforce Development Coordinator

Job Type: Full-Time, Year-Round; Monday – Friday, 40 hours per week; Exempt

Salary Range: $72,000-$78,000

Target Start Date: January 4, 2027

Benefits: Comprehensive benefits package 60 days following date of hire (health, dental, vision insurance, paid time off, etc., free parking on site, etc.)

Work Location: 10 Central Road, New York, NY 10035 (Randall’s Island Park – Icahn Stadium)