Program Coordinator (Full-time, Temporary through June 30, 2026)

Studio in a School seeks a dedicated, organized, collaborative administrator with an interest in art education to join our program team as the Program Coordinator (Full-time, Temporary). The Program Coordinator will provide administrative, logistical, and clerical support for the programs, trainings, and new initiatives across school-based and professional learning programs with a focus on supporting Residency Programs.

The Program Coordinator works closely with the Chief Program Officer and the Associate Director of Residency Programs, and the rest of the program team, as well as Artist Instructors (Artists) and program sites. The Program Coordinator will join a passionate, talented team in a dynamic and well-respected art education organization while acquiring knowledge about art education and program design and implementation.

The Program Coordinator will report to the Associate Director of Residency Programs, but will also work closely with the Chief Program Officer and the Manager, Residency Programs. This position is a temporary, non-exempt, full-time position, and will be expected to become a member of United Autoworkers Union Local 2110.

About Studio in a School

Studio in a School fosters the creative and intellectual development of young people through quality visual arts programs, directed by professional artists, arts and cultural internships, and apprentice-based learning in the arts. The organization also collaborates with and develops the ability of those who provide or support arts programming and creative development for young people both in and outside of schools.

Primary Duties and Responsibilities

• Data Tracking and Maintenance:
  • Meticulously collect, monitor, track, update, and process records, information, and paperwork for Artists and program sites in all five boroughs (e.g., timesheets, contracts, art supplies, residency-related paperwork, budgets, invoices, site surveys, reimbursements, student rosters, etc.).
  • Maintain and update database (currently Microsoft Access) that tracks all program information, including service dates.
• Supplies:
  • Process art supply orders, track budgets, and assist Artists with navigating supply vendor options.
  • Manage supply inventory system at Studio’s office for Artists.
• Scheduling and Timesheets
  • Track Artist schedules, approve biweekly Artist timesheets, and provide support for the timesheet system.
• Site Coordination:
  • Write and manage correspondence to Artists and sites, including mailings, invitations, requests, and reminders.
  • Handle high volume of emails, phone calls, and text messages from Artists, sites, and other staff.
  • Field requests from schools for program-related information.
  • Conduct periodic site visits to schools to help ensure fidelity to program model.
• Internal:
  • Coordinate occasional departmental meetings and events, including trainings and sharing meetings.
  • Attend networking/community events, as necessary.
  • Assist with curriculum website maintenance, using WordPress.
  • Other projects and tasks as assigned by the Program Directors.

We are seeking applicants with the following skills and experience:

Education and Experience

• Bachelor’s degree in visual art, art education, art history, or arts-related field is strongly encouraged.
• Minimum of one year of administrative experience, including experience communicating and working with multiple vendors, partners, and/or stakeholders.
• Experience in art education, nonprofit organization, or related role is strongly preferred.

Personal Qualities and Habits of Work

• Commitment to the mission of Studio in a School and interest in art education.
• Self-motivation, assertiveness, positive demeanor, and willingness and ability to work in a collaborative team environment.
• Extremely organized, attentive to detail, and able to work independently and effectively while juggling multiple tasks.
• Strong ability to set up efficient systems and processes to track various aspects of the program.
• Strong ability to prioritize and manage multiple projects simultaneously.
• Strong work ethic with an appreciation for deadlines. Adherence to project plans and the ability to follow through to completion.
• Familiarity with WordPress, Microsoft Office, and Office 365. Previous experience with Excel and/or Access preferred.
• Writing and editing skills preferred.
• Willingness to communicate persistently via email, phone, text, etc.
• Excellent interpersonal and communication skills and pleasant phone demeanor.
• Ability and willingness to work occasional early mornings or evenings to support school partners and assist with trainings and events.
• NYC Department of Education Fingerprint and Background Check Clearance upon employment.

Location

• We are currently working on a hybrid schedule. The Program Coordinator will be asked to work at least 2 days per week in our office at 75 West End Avenue, New York, NY, or in the field, though this schedule may shift and evolve.

Hours

• As a member of the administrative staff, the Program Coordinator is expected to work from 9 AM to 5 PM each workday. Any schedule shift request must be requested in advance and receive approval from the supervisor.

Benefits

• Paid time off, Commuter Benefits, 403b Retirement Plan, and Employee Assistance Program (EAP), all pursuant to our union contract.

Salary

• Set pursuant to a union contract, the starting annual salary is $50,000.

Paid time off, Commuter Benefits, 403b Retirement Plan, and Employee Assistance Program (EAP), all pursuant to our union contract.