Contract Administrator (Medicaid Waiver Program)

TITLE: Contract Administrator (Medicaid Waiver Program)

STATUS: Exempt

LOCATION: New York, NY (Hybrid)

REPORTS TO: Managing Director of Medicaid and Business Office

Improving Health Care for Every New Yorker

United Hospital Fund (UHF) is dedicated to creating an effective and equitable healthcare system

for all New Yorkers. As an independent nonprofit, we analyze public policy, unite diverse

stakeholders, and support innovative programs to improve health and healthcare. Our mission

includes breaking down barriers in health policy and delivery to ensure equitable health opportunities. UHF’s emerging new line of Medicaid work seeks to achieve this vision by bridging and advancing quality and equity and supporting the delivery of health-related social needs (HRSN) screening and services.

About the Role:

United Hospital Fund (UHF) is seeking an experienced and detail-oriented Contract Administrator to lead the development, execution, and management of contracts and data use agreements. This includes oversight of regional subcontractor agreements and complex data-sharing arrangements that support dynamic, multi-stakeholder initiatives with statewide reach. Reporting jointly to the Managing Director of Medicaid and UHF’s Business Office, the Contract Administrator will play a vital role in ensuring timely contracting, compliance, risk mitigation, and operational alignment across internal teams and external stakeholders. The ideal candidate will bring strong contract management experience— particularly with subcontractors and data partners—along with analytic skills and a collaborative, solutions-oriented approach.

Key Responsibilities:

• Contract Strategy & Lifecycle Management: Manage the full lifecycle of a diverse portfolio of contracts—from scoping and drafting through execution, tracking, modification, and close-out.
• Regional Subcontractor Contract Oversight: Manage all subcontractor agreements related to regional convening and programmatic support. Ensure scopes of work, deliverables, and payment schedules align with program strategy, timelines, and waiver requirements.
• Data Partnership & Use Agreements: Coordinate the execution of data use and sharing agreements. Work closely with program and data teams to ensure contractual terms reflect data architecture, privacy, and regulatory requirements.
• Compliance & Risk Management: Ensure all contracts comply with State, legal, and internal policies. Monitor risk and performance obligations, ensure adherence to reporting requirements, and lead the resolution of contractual issues in coordination with legal, finance, and program leadership.
• Grant Administration & Oversight: Oversee and monitor logistics of UHF grants to non-profit entities, coordinating with program officers on solicitation, board committee approval, narrative and financial reporting, and grantee payments.
• Cross-Functional Coordination: Serve as a liaison between internal program teams, business office, the State, and external partners to align contracting operations with strategic goals and evolving needs.
• Vendor & Partner Relationship Management: Serve as a key point of contact for contract-related communications with vendors, consultants, and regional partners. Support issue resolution and performance monitoring.
• Documentation, Tracking & Reporting: Maintain organized records of contracts and agreements. Track milestones, deliverables, amendments, and payment schedules. Prepare internal reports and summaries for leadership, funders, and auditors.
• Process & Systems Improvement: Recommend and implement tools and workflows to enhance transparency, efficiency, and alignment across contract operations, with particular attention to multi-stakeholder and data-driven initiatives.

Required Qualifications:

• Minimum of 5 years of contract management experience, ideally within health care, public health, nonprofit, or government sectors.
• Experience managing subcontractor agreements and vendor relationships, including performance oversight and compliance.
• Demonstrated ability to navigate contracts involving data sharing, technical services, and complex program scopes.
• Intermediate data/analytic literacy, with the ability to understand and manage agreements involving data flows, privacy requirements, and data governance.
• Demonstrated ability to manage ambiguity and evolving priorities, with a flexible, solutions-oriented mindset and comfort navigating uncertainty in a dynamic, multi-stakeholder environment.
• Strong organizational, project management, and communication skills.
• Proficiency with Microsoft Office Suite and contract tracking systems (e.g., Adobe Sign, Asana, SharePoint)
• Bachelor’s degree required; Master’s degree or certification in business administration, legal studies, public administration, public policy, or a related field is preferred.

Application Details:

Interested candidates are encouraged to apply by visiting our career page

https://uhfnyc.org/about/careers/.

The application deadline for first-round consideration is 7/18/2025. Required documents:

• Resume
• Cover letter

Salary Range: $90,000 - $120,000 commensurate with experience.

• This position is externally funded, and continued employment is contingent upon the ongoing availability of that funding. It is anticipated to continue through at least March 31, 2027.

Compensation and Benefits: United Hospital Fund offers a competitive salary commensurate with

experience combined with generous benefits, including health, dental, voluntary vision, life, and

disability insurance; a 403b retirement plan; paid time off; a commuting subsidy; collegial

environment.

United Hospital Fund is an Equal Opportunity Employer committed to cultivating a diverse and

inclusive workplace. Applicants receive consideration for employment without regard to race, creed,

color, ethnicity, national origin, religion, sex, sexual orientation, gender identity, gender

expression, age, physical or mental ability, veteran status, military obligations, citizenship, and

marital status. People of color, all faiths and abilities, women, immigrants, veterans, LGBTQIA2S+

people, and those with lived experiences in the communities we serve, are strongly encouraged to apply to join our team.