Event Planner & Fundraiser for the America 250 Coast-to-coast Relay

Rolling Application: Candidates Are Currently Being Reviewed.

The American Discovery Trail is celebrating its 35th anniversary in 2026 along with the 250th Anniversary of the Declaration of Independence. The Celebration includes a unique signature event: a 6,800 mile relay connecting California to Delaware using hiking, running, biking, horses, wheelchairs, etc led by outdoor enthusiasts ideally from all 50 states. The relay will be during the second half of 2026, with planning occurring during the first half.

We’re looking for a dynamic, creative, and highly organized individual to be a partner in planning the relay, play a role in securing sponsors, assist with participant registration, contribute greatly to communications and PR, and help organize trail-side events with local and state-wide entities. This may include traveling to sites along the route, which runs from California to Delaware, and serving as the connective tissue between the route and our various audiences.

This is a dream job for an entrepreneurial person who has a talent for visual storytelling and logistics, is willing to live with uncertainty, loves people, and wants to be part of an iconic outdoor experience celebrating the American Discovery Trail’s legacy and future.

Key Responsibilities

Ambassador & Planner

• Serve as the friendly, knowledgeable face of the ADT.
• Help identify and then reach out to existing and potential partners in more than a dozen states and hundreds of municipalities to obtain their involvement.
• Respond to inquiries from prospective participants in the 6,800 mile relay.
• Help tell the story of the ADT’s mission, outdoor recreation, and community building.
• Represent ADT values of inclusion, stewardship, and adventure.

Operations & Logistics

• Research to determine the necessary on-the-ground presence to support daily relay event needs, such as accommodation, media, business partnerships, engaging with schools and educational institutions, and connections to the media
• Coordinate with volunteer leaders to ensure seamless transitions.
• Act as a liaison between ADT leaders and the field to troubleshoot challenges and determine logical support needs.
• Assist with route planning, general coordination, and other tasks as the initiative evolves in the coming months.

Content Creation & Storytelling

• Capture high-quality photo and video content to promote the relay, events, landscapes, volunteers, and participants.
• Arrange interviews and create podcasts with participants, partners and VIPs.
• Create and track daily social media-ready content, including reels, posts, and short-form stories.
• Coordinate with ADT’s communications and marketing teams to deliver timely, engaging assets.
• Maintain an organized digital asset management system with consistent uploads.

Qualifications:

• Excellent interpersonal and communication skills.
• Ability to solve problems in the field and adapt to changing logistics.
• Background in event planning
• Background in photography, videography, communications, journalism, outdoor programming, or a related field.
• Proven experience in content creation with a portfolio of photos and/or video work.
• Comfort with remote travel and self-sufficiency on the road.
• Valid driver’s license with a clean driving record.
• Willingness to work evenings and weekends depends on event needs.
• Comfortable hiking, biking, and camping in a variety of conditions.
• A passion for the outdoors, storytelling, and discovering America.

Job Location: Remote work from Home in the continental US and also possible travel to various sites between California and Delaware.

Salary Range: $3,000 / month plus travel expenses, daily per diem for meals and other selected benefits.

Position Type: Part-time, Temporary December 2025 – December 2026)

Reporting: This position reports to ADT’s Executive Director

Applicants will be also be considered for shorter-term volunteer roles.

Details about the ADT and the Relay can be found at www.discoverytrail.org