Disaster Relief Coordinator

Reports to – Specialist, Disaster Relief

Organization Overview

Baby2Baby is a non-profit organization that provides children in need with diapers, formula, clothing, and the basic necessities that every child deserves, serving more than one million children across all 50 states. The organization has distributed over half a billion items in the past 15 years to children in homeless shelters, domestic violence programs, foster care, hospitals and school districts as well as children who have lost everything in the wake of disaster. The organization’s success has been propelled forward by its industry-leading model that is redefining what it means to operate a non-profit with a seamless integration of impact, innovation, and influence, which earned them praise from TIME Magazine as one of 2023’s most influential companies and recognition as the #1 non-profit on Fast Company’s World’s Most Innovative Companies List.

Position Overview

Reporting to the Specialist, Disaster Relief, the Disaster Relief Coordinator will help the Disaster Relief team to execute the various initiatives, projects, and programs within the Disaster Relief Department at Baby2Baby. This individual will work directly with our partner agencies to ensure essentials are distributed to children across the country and in times of disaster. The ideal candidate will have a passion for nonprofit disaster relief work, strong organizational skills, flexibility, a desire to grow their nonprofit work experience, solid multi-tasking abilities, and a positive, can-do attitude.

The Disaster Relief Coordinator will work Monday-Friday at 5830 W. Jefferson Boulevard, Los Angeles, CA 90016. The work is performed in an office and warehouse setting and is currently on site 3 – 5 days per week. This position will occasionally be on-call for off hours disaster relief work when activated.

Duties and Responsibilities

• Supports the Disaster Relief team in monitoring and understanding the developing disaster needs across the country.
• Maintains disaster relief databases, protocols, and other records to ensure timely and accurate reporting of our disaster relief work and impact.
• Works with the Disaster Relief Specialist and the current Disaster Relief Coordinator to ensure that all program milestones and deadlines are met.
• Partners with the current Disaster Relief Coordinator on disaster relief partner order fulfilment, including order input, tracking, and troubleshooting.
• Assists in maintaining our disaster relief partner organization relationships so that Baby2Baby is as prepared as possible to respond to disasters.
• Communicates with our disaster relief partner organizations to coordinate the distribution of essential items to children impacted by disaster.
• Supports team administrative activities, including financial reporting and scheduling.
• Collaborates with other departments to help facilitate the distribution of in-kind donations and marketing requests.
• Monitors daily news and brings to the table any relevant disaster response news.
• Creates and tracks purchase orders to help ensure the team stays on track with the department budget.
• Responds to general partner inquiries in a timely manner.
• Collects, synthesizes, and enters data into our data management system, pulls inventory reports.
• Onboards new partner contacts and conducts orientations on Baby2Baby programming, as needed.
• Potential for travel across the country to visit partner organizations and execute on-site distributions.
• Manual labor sometimes required in preparation for distributions, events, and general programming.
• Additional duties as assigned.

Required Qualifications

• Bachelor’s degree required.
• Minimum of 2-3 years’ experience in the non-profit sector, disaster response, or related field.
• Ability to work under pressure and produce strong results.
• Quick thinking, strong attention to detail and ability to problem-solve and prioritize as needed.
• Exceptional organizational skills and the ability to work under pressure.
• Excellent written and oral communication with the ability to speak professionally and with confidence.
• Highly proficient with Microsoft Office software, including Word, PowerPoint and Excel and the Google Apps suite.
• Self-starter who has demonstrated the ability to work independently and as part of a team.
• Commitment to Baby2Baby’s mission.
• Comfortable in a wide range of cultural, geographic, and operational situations.

Preferred Qualifications

• Experience or training in US domestic disaster response work.
• Experience with Cin7/DEAR inventory management software or other similar data management software.

Other

Baby2Baby is an Equal Opportunity Employer and is committed to fostering diversity within its staff. We have made diverse thinking a priority in order to keep our organization in touch with the needs of families in our program and to help hold us accountable to those we serve. Our organization strives for diversity, from the children we serve to our board and staff, not only in race, age, ethnicity, sexual orientation, disability, and religion but also in cultural background and life experiences.