Finance & Operations Associate

Organization Overview

The Elba Hope Foundation is a nonprofit organization committed to advancing sustainable agriculture, conservation, food security, youth education, and advocacy. Our mission is to drive positive change by fostering innovation, empowering communities, and building strategic partnerships that contribute to the future of these sectors today and for generations to come.

Position Overview

We are seeking a highly skilled and detail-oriented Finance & Operations Associate to strengthen the Foundation’s financial and systems infrastructure. The Associate will focus on administrative execution and financial coordination, freeing up the Operations Director to concentrate on strategic priorities. This is an excellent opportunity for someone who thrives on creating structure and organization in a mission-driven environment.

This contractor role is ideal for someone who is comfortable with financial processes, enjoys building systems, and thrives in a fast-paced, mission-driven environment. The Associate will work closely with the Operations Director, Operations Specialist, and external accountants to ensure financial transparency and operational efficiency.

Key Responsibilities

Finance & Administration

• Process invoices, vendor payments, and staff reimbursements.
• Track expenses and assist with monthly reconciliations.
• Maintain organized financial records for compliance and audit readiness.
• Support preparation of budget vs. actual reports and dashboards.
• Coordinate with external accountants (US & UK) to ensure timely document submission.
• Monitor vendor contracts and analyze cost-efficiency.

Operational Support

• Schedule meetings, draft agendas, and track action items.
• Maintain organizational calendars and ensure timely follow-ups.
• Support contract management, vendor files, and purchasing coordination.
• Keep Standard Operating Procedures (SOPs) updated as processes evolve.
• Maintain filing conventions and folder structures in Google Drive.

Systems & Data

• Support integrations across our tech ecosystem, including Asana, HubSpot, and Google Workspace.
• Assist in maintaining Asana project boards and updating task statuses.
• Support automation of key workflows (e.g., finance reporting, communications) using Zapier or similar tools.

Cross-Team Operations

• Provide reporting support for trustees, donors, and leadership.
• Partner with fundraising and program teams to ensure financial data informs decision-making.
• Identify opportunities to streamline processes and reduce manual admin time.

Qualifications

• 3+ years of experience in finance, accounting support, or operations.
• Strong Excel/Google Sheets skills; experience with QuickBooks Online, Bill.com, or similar preferred.
• Familiarity with nonprofit finance and compliance (multi-entity experience a plus).
• Experience with project management tools (Asana, Monday.com, Trello).
• Experience with CRMs (HubSpot, Salesforce, or similar).
• Comfort with tech integrations (Zapier, Google Workspace).
• Highly organized with strong attention to detail and follow-through.
• Ability to work independently, exercise discretion, and thrive in a remote environment.

• Flexible, remote work environment.
• Chance to shape financial systems and operations for a growing nonprofit.
• Direct contribution to advancing global impact while working alongside a global team driving meaningful impact.

Fluent in written and spoken English