People Coordinator

This role is ideal for anyone with administrative or HR experience who wants to move to a part-time role in a mission focused organization!

Job Summary:

At Ronald McDonald House Philadelphia, we have a culture of support, inclusion, collaboration and compassion. The People Coordinator must be exceptionally organized, driven, and – most importantly – passionate about people and helping others succeed!

This part-time position will work with the People & Culture Team (Human Resources and Volunteer Programs), to carry out human resources and volunteer functions to meet our departmental and organizational strategic goals. These functions include, but are not limited to, recruitment, onboarding, training and development, and other administrative duties. This position will also lead our co-op/internship program.

The People Coordinator serves as a reliable teammate assisting with the day-to-day people administrative functions of the House.

Schedule: 25 - 30 hours per week, occasional event evening/weekend hours

Must be willing and able to travel between RMH Philadelphia locations and other locations using personal vehicle or alternative transportation.

Essential Duties:

• Support the recruiting, hiring and onboarding process for staff and volunteers to include maintaining job descriptions; scheduling interviews; and performing background and motor vehicle report checks on employment and volunteer applicants
• Post open staff and volunteer positions, schedule interviews, manage candidate communication through recruiting process, and onboarding
• Help manage volunteer and employee engagement through stewardship and recognition programs; celebrating milestones, anniversaries and special occasions
• Maintain records/documentation of all local, state and federal laws and regulations affecting volunteer roles - van driving, food service, family support services, etc.

Other administrative duties include:

• Scheduling new employee and volunteer orientations
• Coordination of staff and volunteer recognition by running reports, distributing pins, providing anniversary photos and gifts, coordinating social media as applicable
• Scheduling of employee and volunteer trainings
• Keeping all welcome materials updated and ready to distribute
• Assisting with the planning and scheduling of staff and volunteer events
• Updating and revising the Employee, Co-op/Intern, Contractor and Volunteer handbooks as needed.
• Assisting in the coordination and scheduling of Volunteer Town Hall meetings and Department Huddles
• Creating reports as needed

Coordinate the RMH Philly Drexel Co-op program and the onboarding and engagement of all co-ops and interns:

• Build relationships with university partners
• Provide program cycle information to department leads
• Process onboarding and background checks
• Schedule and lead orientations assigned
• Work with department leads in updating all intern job descriptions as needed

• Assist with the RMH Philly “Served with Love” meal program by communicating and engaging with participating teams through the scheduling process, program set-up/welcome, and conducting onsite tours
• Participate in the execution and tracking of staff and volunteer surveys
• Schedule staff meetings and employee and volunteer engagement events
• Attend staff and ad hoc meetings to remain engaged in the happenings of the House
• Assist in the coordination of community food donation programs – Farm to Families, Food Box delivery day, Manna Pie pick up as needed
• All other duties as assigned to support the mission of the organization

Qualifications:

• 3+ years of administrative support experience
• Bachelor’s or associate degree preferred
• Volunteer management system and/or HRIS system experience a plus

Competencies:

• Dynamic people skills with a passion for supporting teams
• Administrative/organizational excellence
• Strong communication skills – written, verbal and listening
• High attention to detail
• Self-starter with the ability to multi-task
• Ability to practice and maintain confidentiality
• High level of creative thinking
• Ability to work effectively within an inclusive, multi-faceted team environment
• Mission focused
• Strong computer skills including Microsoft Office suite products

401(k) retirement plan (based on eligibility guidelines)