Administrative Coordinator

Reporting To: Chief of Staff

Location: Washington, D.C. (Hybrid)

Salary Range: $65,000 – 70,000

A strong judiciary—fair and trusted in the eyes of the public—is critical to any truly free society. Demand Justice is a grassroots advocacy organization that fights for our courts, holds those who confirm dangerous judicial nominees accountable, and builds a vision and plan for resisting attacks on the rule of law.

Demand Justice seeks an Administrative Coordinator to provide critical operational support to the organization’s President’s time and to ensure the smooth functioning of the organization as a whole. The day-to-day work of this position will vary from administrative matters to assisting with priority programs for the organization.

The Administrative Coordinator is an innovative self-starter, who takes initiative and drives projects and tasks to completion. The individual thrives in a fast-paced environment, demonstrates strong time management and impeccable attention to detail, and can work both independently with minimal supervision and collaboratively as part of a team. The individual must exercise discretion, demonstrate good judgment, be adaptive, flexible, and trustworthy.

This role will report directly to Demand Justice’s Chief of Staff while also being in close contact with the organization’s President. The role will not have any direct reports but will be expected to manage the organization’s relationship with relevant outside consultants and vendors.

Responsibilities

Executive Support

• Manage the President’s calendar and scheduling, including coordinating internal and external meetings.
• Book and manage the President’s travel for out-of-town events and meetings, including flights, accommodations, and ground transportation.
• Support the President’s workflow by anticipating needs and preparing materials for board meetings and other high-level engagements as requested.
• Assist other senior leaders and projects as needed.

Administrative Support

• Support the Chief of Staff with administrative tasks, such as credit card reconciliation, expense coding, contracting, and onboarding logistics.
• Act as the primary point of contact with Demand Justice’s IT vendor.
• Coordinate internal scheduling for staff and board meetings and events.
• Take detailed notes during staff meetings, capturing decisions made and next steps.
• Maintain shared drives, digital filing systems, and project tracking tools as requested.

Office and Events Coordination

• Oversee office logistics, including ordering supplies, sorting mail, managing vendor relationships, and addressing facilities needs.
• Oversee event coordination, including working with external vendors (e.g. hotels, caterers, meeting venues) and running point on day-of logistics
• Provide support for virtual or hybrid meetings and events, including light technology setup and troubleshooting.

Skills and Qualifications

• At least 2 – 3 years of related work experience
• Experience in a fast-paced non-profit or political campaign environment.
• A demonstrated ability to show discretion and confidentiality when needed.
• Willingness to learn quickly and adapt to fast-moving situations.
• Strong writing and communications skills.
• High attention to detail.
• Strong project management skills.
• Ability to carry out assignments independently.
• Commitment to Demand Justice’s progressive mission.

Demand Justice supports employees by offering a comprehensive and competitive benefits program including:

• Medical, dental, and vision insurance. Demand Justice pays 100% of premiums for employees and dependents, with employee buy-up options
• Access to Demand Justice-funded health reimbursement account (HRA) to help offset co-pay, deductible, and vision/dental expenses
• 401(k) retirement plan, with up to 4% match
• Generous paid leave package, including 12 paid holidays, an annual Winter break between Christmas and New Year’s Day, 3 weeks annual vacation leave, 2 weeks annual sick/personal leave, and 12 weeks parental leave after one year of employment