Senior Research Grants Manager

The Lymphoma Research Foundation seeks an experienced and mission-oriented Senior Research Grants Manager to execute key aspects of the Foundation’s research grant portfolio. The Senior Manager will support the Research Grants team and the Foundation’s elite Scientific Advisory Board. This is a full-time exempt position.

About the Foundation

The Lymphoma Research Foundation is the nation’s largest non-profit organization devoted to funding innovative research and serving the lymphoma community through a comprehensive series of education programs, outreach initiatives, and patient services. The Foundation’s mission is to eradicate lymphoma and serve those impacted by the disease. With the guidance of the Foundation’s prestigious Scientific Advisory Board (SAB), the Foundation invests in research and scientists which have the greatest potential to improve our understanding of lymphoma and lead to improved treatment options for patients. To date, the Foundation has funded more than $86 million in research focused on the origins and treatment of lymphoma.

Through comprehensive disease guides and publications, in-person conferences, and online resources, the Foundation provides education for people with lymphoma, as well as their loved ones and caregivers. A robust suite of patient services provides direct support to people who have received a lymphoma diagnosis. The Foundation also provides a wide range of continuing medical education programs designed to increase the knowledge, skills and performance of healthcare professionals who treat and care for people with lymphoma.

For more information about the Foundation, please visit lymphoma.org.

About the Opportunity

The Senior Research Grants Manager will assist in coordinating the workflow of the Research Department’s grant portfolio and administrative protocols. This is an excellent opportunity to learn more about biomedical research and medical research grantmaking, and to be part of a growing team. The Senior Manager will report to the Director of Research Grants and Initiatives. The position is based in the Foundation’s New York City office; please note that the Foundation currently utilizes a flex schedule, and all New York-based staff are currently required to work in the Foundation’s office Tuesday-Thursday; staff may elect to work remotely Mondays and Fridays. The salary range for this position is $90,000 - $97,000 annually.

Responsibilities

Grants and Database Administration

• Administer the grant progress report process independently, including updating templates, instructions as needed, tracking status of reports, summarizing key takeaways for donors and serving as the liaison for the Foundation’s grants database suite
• Independently create and maintain grantee records in ProposalCentral and SharePoint
• Track research program metrics, including compiling abstract lists from major conferences documenting grantee publications
• Independently and accurately coordinate grantee payments with Finance department and track status in Research Department tracking systems, including responding to payment inquiries from grantee institutions
• Assist Director in compiling data on Foundation grantees and research programs from ProposalCentral and preparing reports for other Foundation internal and external constituents
• Track and record research abstracts from hematologic/oncology conferences for all Foundation grantees and scientific leadership

Research Programs and Meetings

• Direct meeting logistics including but not limited to hotel and venue logistics (meals, a/v, room assignments) for Research Department programs and meetings, including tracking the use of sponsor funds
• Assist Director of Research Grants and Initiatives with external program committees coordination/logistics, including scheduling, communication to attendees, and notetaking in meetings as needed
• Communicate with the Foundation’s Scientific Advisory Board (SAB) members, grantees, and other meeting attendees to coordinate travel, distribute pre-meeting materials, and handle post- meeting expense reimbursements
• Assist in preparation and development of meeting materials, including coordination of shipping
• Provide day of meeting support for both in person and virtual meetings, including coordination of program registration and related logistics
• Oversee collection and reporting of program evaluations
• Maintain and track external conference/scientific meeting calendar for both domestic and international meetings
• Coordinate archival storage of department files, as needed
• Process vendor payments and coordinate internal financial paperwork
• Oversee preparation and execution of mailings to Research department constituents, as needed
• Remain up to date with lymphoma research, trends and the research grant landscape

Grantee and Scientific Advisory Board Support

• Triage queries sent to Research Department general grants email answering general questions and forward to Director, as needed
• Assist with preparation of grant application review materials and serve as support staff during grant review calls and meetings
• Maintain advisory board and grantee contact information in Foundation internal systems
• Assist senior leadership, Director of Research Grants and Initiatives, and advisory board members with administration for any special projects that involve Foundation grantees and/or advisory board committees, as needed
• Work in conjunction with Chief Program Officer (CPO) and Director of Research Grants and Initiatives on coordinating communication with SAB Leadership and SAB nominations

Qualifications and Required Experience

• Bachelor’s degree
• At least 5 years of paid work experience managing grant portfolios, preferably in a nonprofit or academic setting
• Excellent computer skills, particularly with Microsoft Office Suite and Excel (including conditional formatting, pivot tables, data validation, and lookup functions)
• 1 year of work experience with office administrative support and/or meeting/conference support preferred
• Excellent oral and written communication skills; excellent interpersonal skills
• Strong time management and organizational skills; demonstrated ability to work on multiple long-term and recurring projects simultaneously
• Ability to work collaboratively with coworkers across Foundation departments and provide support to senior staff and organization leadership as requested
• Knowledge ProposalCentral, Altmetric, and/or Zotero preferred; if not an existing skill, a commitment to learning related systems within three months of starting the position
• Familiarity with SharePoint, OneDrive, and Google Workspace preferred
• Ability to travel up to 15% of the time
• Prior knowledge or interest in learning about lymphoma/chronic lymphocytic leukemia and oncology preferred
• Ability to lift up to 20 lbs.

Health, dental, and vision coverage; short- and long-term disability; 403(b) retirement plan with up to a 5% employer match.