Office Manager at ICWC San Francisco Office

The Immigration Center for Women and Children (ICWC) seeks a full-time Office Manager for our San Francisco office. ICWC is a non-profit legal organization providing free and affordable immigration services to underrepresented immigrants in California. ICWC strives to provide security and stability for children who are abused, abandoned, or neglected and for immigrants who are survivors of domestic violence, sexual assault, and other violent crimes. ICWC primarily works with federal immigration laws that allow marginalized immigrants to apply for work authorization and permanent residency.

We believe in a client centered practice, respect for both clients and employees, compassion for immigrants and their families, and empowering survivors to overcome trauma. We provide a supportive workplace where self-care is valued. Our primary goal is to provide high-quality legal services to the immigrant community. More information about ICWC is available at www.icwclaw.org. The salary range for this position is $71,000-$80,000 annually, based on experience.

Duties and Responsibilities:

The Office Manager will supervise administrative assistants and lead administrative and building operations at the San Francisco Mid-Market location. The Office Manager will also work collaboratively with the Deputy Director to provide org-wide administrative support. The successful candidate must be highly organized, energetic and sufficiently flexible to handle multiple assignments in a fast-moving dynamic environment. This person will be able to independently identify issues and take initiative to problem solve.

Primary Responsibilities:

• San Francisco Mid-Market
  • Supervising a three-person administrative team, including reception and mail staff, and ensuring administrative operations are running smoothly
  • Managing office meetings, events, and closures
  • Managing landlord/building and workstation logistics (e.g., moves, additional workstations and changes to workstations)
  • Maintaining office equipment and coordinating with the IT consultant
  • Ordering office supplies, and maintaining equipment and filing system (physical and electronic files)
  • Contributing to maintaining a positive and productive workplace
• The organization (ICWC)
  • Assisting with the organization’s administrative HR tasks: including time sheets, PTO requests, onboarding and offboarding staff, and job posting management
  • Administrating and updating the organization’s database, resources, policies and procedures

Requirements:

• Bachelor’s degree
• Office management and supervisory experience
• Strong writing skills and meticulous attention to detail
• Ability to work independently, and collaboratively with the team

Other Qualifications:

• Spanish language skills preferred, but not required
• Experience working at a nonprofit organization
• A demonstrated interest in low-income legal services and/or a commitment to immigrants' rights

Benefits package includes medical, dental, vision, life, and long-term disability insurances, a retirement plan with employer match, FSA (flexible spending account for healthcare, dependent care, and commuting expenses), and reimbursement for preventative wellness activities. Generous paid-time off, in addition to office closures for 13 state and federal holidays and a week-long winter break. A relocation stipend is also available. This position is primarily on-site but after the onboarding and training period – one flex/remote day every 2-weeks is available.

Spanish language skills preferred, but not required