Event Manager

Full-Time | Exempt | In-Person

Reports to: Vice President of Property and Hospitality

Location: Washington, DC

To Apply

Please submit your resume and a cover letter to info@evermay.org

About Us

We are building an Embassy of the Future at Evermay—a home for dialogue, ideas, and partnerships that shape the way people and technology evolve together. We are rooted in both gracious hospitality and bold exploration: convening the brightest minds, advancing digital policy, and cultivating collaborations that shape the next chapter of our shared global story. Our mission is to harness the wisdom of the past, the tools of the future, with people’s unique sense of purpose to realize peace, prosperity, and the promise of pluralism.

Position Summary

S&R Foundation is seeking a hands-on, experienced Event Manager to oversee the full spectrum of hospitality and event operations at our historic property. This in-person, 40-hour-per-week role requires a professional who can seamlessly blend operational leadership, luxury service, and event execution - from early morning coffee meetings to late-night concerts and dinners.

The ideal candidate is a seasoned hospitality professional with experience in high-end events, catering, or hotel banquet management. They thrive in dynamic environments, can anticipate guest needs, and take pride in delivering exceptional, personalized service. This person is equally comfortable decorating tables, serving meals, coordinating rentals, or moving furniture to create the perfect event space. Flexibility, discretion, and a keen eye for detail are essential.

Key Responsibilities

Guest Experience & Hospitality

• Deliver a consistently exceptional guest experience across all programs, events, and daily operations.
• Serve as the primary point of contact for VIP guests, reading the room to anticipate needs while respecting privacy.
• Order and serve meals, coffee, and refreshments; decorate tables and design simple floral arrangements.
• Provide guidance on catering choices to elevate guest experience.
• Maintain high standards of cleanliness, presentation, and organization throughout the property.

Event Planning & Execution

• Plan, coordinate, and execute events of varying scale, from intimate gatherings to large concerts.
• Assess equipment, furniture, and staffing needs for each event; secure rentals from reliable vendors as needed.
• Negotiate menus, pricing, and service with restaurants, caterers, and external vendors.
• Determine the number of staff required for each event and manage their roles effectively.
• Collaborate with program, communications, and leadership teams to ensure events align with organizational goals and mission.

Property Operations & Hands-On Support

• Perform daily property walkthroughs to ensure readiness, cleanliness, and safety.
• Move furniture, set up event spaces, and handle trash disposal and general upkeep.
• Manage supplies, equipment, and storage, including wine and specialty items.
• Ensure compliance with safety regulations, fire codes, and accessibility standards.

Financial & Budget Management

• Monitor and manage event and hospitality budgets, including catering, rentals, staffing, and supplies.
• Identify cost efficiencies while maintaining quality and luxury service standards.

Team Leadership & Collaboration

• Supervise volunteers and event support personnel.
• Foster a culture of excellence, professionalism, and hospitality within the team.
• Collaborate cross-departmentally to support organizational programs, donor engagement, and special initiatives.

Qualifications

• 5+ years of experience in hospitality, event management, catering, hotel operations, or banquet management.
• Proven ability to plan and execute high-touch, luxury events from start to finish.
• Hands-on skills: beverage service, table design, floral arrangements, and property upkeep – food preparation a plus, but not required.
• Experience serving VIP guests with discretion, poise, and exceptional client service.
• Knowledge of catering logistics, and staffing needs for events – knowledge of wine is a plus, but not required.
• Strong organizational, project management, and budget awareness skills.
• Physical ability and willingness to move furniture and equipment as needed.
• Flexibility for variable schedules, including early mornings, late nights, and weekend events.
• Excellent communication, interpersonal, and problem-solving skills.

Compensation & Benefits

• Salary range: $75,000 - $85,000 commensurate with experience.
• A comprehensive benefits package including health, dental, vision, retirement contributions, generous paid time off, and opportunities for professional growth.

A comprehensive benefits package including health, dental, vision, retirement contributions, generous paid time off, and opportunities for professional growth

Full-Time | Exempt | In-Person

Reports to: Vice President of Property and Hospitality

Location: Washington, DC

To Apply

Please submit your resume and a cover letter to info@evermay.org

About Us

We are building an Embassy of the Future at Evermay—a home for dialogue, ideas, and partnerships that shape the way people and technology evolve together. We are rooted in both gracious hospitality and bold exploration: convening the brightest minds, advancing digital policy, and cultivating collaborations that shape the next chapter of our shared global story. Our mission is to harness the wisdom of the past, the tools of the future, with people’s unique sense of purpose to realize peace, prosperity, and the promise of pluralism.

Position Summary

S&R Foundation is seeking a hands-on, experienced Event Manager to oversee the full spectrum of hospitality and event operations at our historic property. This in-person, 40-hour-per-week role requires a professional who can seamlessly blend operational leadership, luxury service, and event execution - from early morning coffee meetings to late-night concerts and dinners.

The ideal candidate is a seasoned hospitality professional with experience in high-end events, catering, or hotel banquet management. They thrive in dynamic environments, can anticipate guest needs, and take pride in delivering exceptional, personalized service. This person is equally comfortable decorating tables, serving meals, coordinating rentals, or moving furniture to create the perfect event space. Flexibility, discretion, and a keen eye for detail are essential.

Key Responsibilities

Guest Experience & Hospitality

• Deliver a consistently exceptional guest experience across all programs, events, and daily operations.
• Serve as the primary point of contact for VIP guests, reading the room to anticipate needs while respecting privacy.
• Order and serve meals, coffee, and refreshments; decorate tables and design simple floral arrangements.
• Provide guidance on catering choices to elevate guest experience.
• Maintain high standards of cleanliness, presentation, and organization throughout the property.

Event Planning & Execution

• Plan, coordinate, and execute events of varying scale, from intimate gatherings to large concerts.
• Assess equipment, furniture, and staffing needs for each event; secure rentals from reliable vendors as needed.
• Negotiate menus, pricing, and service with restaurants, caterers, and external vendors.
• Determine the number of staff required for each event and manage their roles effectively.
• Collaborate with program, communications, and leadership teams to ensure events align with organizational goals and mission.

Property Operations & Hands-On Support

• Perform daily property walkthroughs to ensure readiness, cleanliness, and safety.
• Move furniture, set up event spaces, and handle trash disposal and general upkeep.
• Manage supplies, equipment, and storage, including wine and specialty items.
• Ensure compliance with safety regulations, fire codes, and accessibility standards.

Financial & Budget Management

• Monitor and manage event and hospitality budgets, including catering, rentals, staffing, and supplies.
• Identify cost efficiencies while maintaining quality and luxury service standards.

Team Leadership & Collaboration

• Supervise volunteers and event support personnel.
• Foster a culture of excellence, professionalism, and hospitality within the team.
• Collaborate cross-departmentally to support organizational programs, donor engagement, and special initiatives.

Qualifications

• 5+ years of experience in hospitality, event management, catering, hotel operations, or banquet management.
• Proven ability to plan and execute high-touch, luxury events from start to finish.
• Hands-on skills: beverage service, table design, floral arrangements, and property upkeep – food preparation a plus, but not required.
• Experience serving VIP guests with discretion, poise, and exceptional client service.
• Knowledge of catering logistics, and staffing needs for events – knowledge of wine is a plus, but not required.
• Strong organizational, project management, and budget awareness skills.
• Physical ability and willingness to move furniture and equipment as needed.
• Flexibility for variable schedules, including early mornings, late nights, and weekend events.
• Excellent communication, interpersonal, and problem-solving skills.

Compensation & Benefits

• Salary range: $75,000 - $85,000 commensurate with experience.
• A comprehensive benefits package including health, dental, vision, retirement contributions, generous paid time off, and opportunities for professional growth.