Disaster Relief Coordinator

Reports to – Director of Disaster Relief, Response & Strategy

Organization Overview

Baby2Baby is a non-profit organization that provides children in need with diapers, formula, clothing, and the basic necessities that every child deserves, serving more than one million children across all 50 states. The organization has distributed over half a billion items in the past 14 years to children in homeless shelters, domestic violence programs, foster care, hospitals and school districts as well as children who have lost everything in the wake of disaster. The organization’s success has been propelled forward by its industry-leading model that is redefining what it means to operate a non-profit with a seamless integration of impact, innovation, and influence, which earned them praise from TIME Magazine as one of 2023’s most influential companies and recognition as the #1 non-profit on Fast Company’s World’s Most Innovative Companies List.

Position Overview

Reporting to the Director of Disaster Relief, Response & Strategy, the Disaster Relief Coordinator will help the Disaster Relief team to execute the various initiatives, projects, and programs within the Disaster Relief Department at Baby2Baby. This individual will work directly with our partner agencies to ensure essentials are distributed to children across the country and in times of disaster. The ideal candidate will have a passion for nonprofit disaster relief work, strong organizational skills, flexibility, a desire to grow their nonprofit work experience, solid multi-tasking abilities, and a positive, can-do attitude.

The Disaster Relief Coordinator will work Monday-Friday at 5830 W. Jefferson Boulevard, Los Angeles, CA 90016. The work is performed in an office and warehouse setting and is currently on site 3 – 5 days per week. This position will occasionally be on-call for off hours disaster relief work when activated.

Duties and Responsibilities

• Helps the Disaster Relief Director and the Disaster Relief Manager in monitoring and understanding the developing disaster needs across the country.
• Maintains disaster relief databases, protocols, and other records to ensure timely and accurate reporting of our disaster relief work and impact.
• Works with the Disaster Relief Director and the other members of the Disaster Relief team to ensure that all program milestones and deadlines are met.
• Assists in maintaining our disaster relief partner organization relationships so that Baby2Baby is as prepared as possible to respond to disasters.
• Aids in the development of new partnerships with disaster relief organizations.
• Communicates with our disaster relief partner organizations to coordinate the distribution of essential items to children impacted by disaster; onboards new partner contacts and conducts orientations on Baby2Baby programming, as needed.
• Collaborates with other departments to help facilitate the distribution of in-kind donations and marketing requests.
• Monitors daily news and brings to the table any relevant disaster response news.
• Creates and tracks purchase orders to help ensure the team stays on track with the department budget.
• Responds to general partner inquiries in a timely manner.
• Assists department leadership with our Family Liaison program including communication with partners and families, coordination of essential items and record-keeping.
• Collects, synthesizes, and enters data into our data management system, pulls inventory reports.
• Provides status reports to management on the latest developments in our disaster response work.
• Potential for travel across the country to visit partner organizations and execute on-site distributions.
• Support the operation of the Pasadena disaster relief popup location.
• Manual labor sometimes required in preparation for distributions, events, and general programming.
• Supports development and programmatic events such as Gala, distributions and volunteer sessions, as needed.
• Additional duties as assigned.

Required Qualifications

• Bachelor’s degree required.
• Minimum of 2-3 years’ experience in the non-profit sector, disaster response, or related field.
• Ability to work under pressure and produce strong results.
• Quick thinking, strong attention to detail and ability to problem-solve and prioritize as needed.
• Strong organizational skills and the ability to work under pressure.
• Ability to travel nationally on occasion and locally (LA County) regularly.
• Excellent written and oral communication with the ability to speak professionally and with confidence.
• Highly proficient with Microsoft Office software, including Word, PowerPoint and Excel and the Google Apps suite.
• Self-starter who has demonstrated the ability to work independently and as part of a team.
• Commitment to Baby2Baby’s mission.
• Comfortable in a wide range of cultural, geographic, and operational situations.

Preferred Qualifications

• Experience or training in US domestic disaster response work.
• Experience with DEAR inventory management software or other similar data management software.

Other

Baby2Baby is an Equal Opportunity Employer and is committed to fostering diversity within its staff. We have made diverse thinking a priority in order to keep our organization in touch with the needs of families in our program and to help hold us accountable to those we serve. Our organization strives for diversity, from the children we serve to our board and staff, not only in race, age, ethnicity, sexual orientation, disability, and religion but also in cultural background and life experiences.