Staff Accountant

Position Summary:

TruEvolution is excited to announce the role of Staff Accountant to perform and manage the day-to-day finance and accounting operations. TruEvolution is looking for a highly skilled, detail-oriented Staff Accountant who excels at multitasking. The Staff Accountant will act as a point of contact between internal departments, outsourced accounting consultants, and external parties, such as vendors and funders. The Staff Accountant will be responsible for bookkeeping, accounts payable and receivable, assisting with financial report preparation, supporting allocations, taxes, and audits, and resolving discrepancies. Additionally, this role requires managing grants accurately and in a timely manner. This position plays a critical role in ensuring internal efficiency and effectiveness across financial operations.

The Staff Accountant will report to the Chief Executive Officer for financial oversight and the Chief Operating Officer for day to day operations.

Position Responsibilities:

Ongoing Transactional Support:

• Review and enter invoices into bill.com for payment processing, sync to general ledger and troubleshoot any errors. Enter invoices not paid via bill.com into the accounting system.
• Maintain vendor relationships as needed; follow up on outstanding invoices and receipts.
• Review, approve, and sync credit card transactions from Divvy to general ledger. Review staff coding and follow up on incomplete items.
• Monitor bank activity and investigate unknown transactions. Maintain a payables aging log for tracking expense requests and uncashed checks.
• Organize & file transaction backup in a centrally shared location.
• Develop and support processes and training for programs staff to ensure accurate coding of financial materials and cultivate a collaborative relationship between programs staff and accounting.
• Provide regular financial reports to the CEO and COO, and create reports as requested.

General Ledger/Month-End Closing Support:

• Understand a complex chart of accounts and cost center matrix and apply allocations
• Prepare backup documentation for grant billing, program budget monitoring, and additional reports as needed.

Grant Support:

• Work alongside internal staff to understand allowable costs under billing for each grant.
• Review general ledger at month-end to determine if there are allowable and billable costs not currently billed which can be reclassified.
• Review actuals vs budgets on an ongoing basis to ensure that grants are being maximized and identify areas of underbilling.
• Review time and attendance after each payroll to ensure that all employees’ time is being accurately allocated in their timesheets.

Statutory Reporting/Compliance:

• Provide assistance in gathering documentation for annual audit.
• Work with the agency’s contracted financial team to comply with all federal, state, local legal and donor requirements.
• Maintain knowledge of accounting practices and procedures, implements policies as needed
• Other tasks as assigned

All staff are expected to:

• Attend weekly staff meetings (2x per month), on time and prepared with requested updates or materials.
• Attend one (1) conference or professional development training per year.
• Attend all signature annual TruEvolution activations as requested, including: Youth United Conference, Healthy Community Providers’ Network, and AIDS Advocacy Night, Gala, and other “key” events to the annual programmatic calendar.
• Other duties as assigned.

Position Qualifications:

Education & Experience

• Bachelor’s degree in Accounting, Finance or related field or equivalent experience required
• 2-4 years of relevant experience needed; nonprofit accounting experience (Required)

Skills

• Ability to apply Generally Accepted Accounting Principles; Knowledge of accrual basis accounting and basic accounting debits and credits
• Detail-oriented and highly organized with good analytical and problem-solving skills
• Skill in communicating technical and financial information to management and other staff
• Professional attitude; service-oriented, friendly, positive approach and team-oriented
• Excellent verbal and written communication skills with diverse groups, LGBTQ+ communities, and homeless populations, along with strong interpersonal and organizational skills.
• Able to work in a high-volume fast paced environment with minimal supervision, as well as work under supervision and carry out assigned tasks.

Knowledge

• Knowledge of QBO required; bill.com and divvy experience beneficial. Ability to acquire skills to operate within different accounting platforms as needed
• 10-key data entry
• G Suite Applications (Google Docs, Google Sheets, Google Slides)
• Computer/technology proficiency including MS Word, Outlook, Excel, Facebook, and other software.

Physical Requirements/Demands:

• Sedentary work that includes prolonged periods of sitting at a desk and working on a computer; remaining in a stationary position; and often standing or sitting for prolonged periods.
• Walking and moving about to accomplish tasks or moving from one worksite building to another.
• Occasionally performing medium work that includes moving objects 10-20 pounds.
• Ascending or descending sets of stairs or ramps when other means of movement are not available.

Job Location

This is a full-time position onsite in Riverside, United States. This is not a hybrid or remote position.

Travel:

All positions at TruEvolution may require travel on a regular basis or periodically. Where the need arises for business travel, appropriate compensation as outlined by the Fair Labor Standards Act will apply.

Position Type: Full-Time Hourly (Non-Exempt) (40 hours per week)

Rate of Pay: $35.00 USD per hour

Benefits (for Full-Time Staff):

• Health insurance, including medical, dental and vision plans
• Employee assistance program
• Life insurance
• Sick and vacation time
• Retirement plan
• Professional development assistance

Affirmative Action/Equal Employment Opportunity Statement:

TruEvolution provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

We strongly encourage people of color, transgender and non-binary people to apply. TruEvolution is an equal opportunity employer and welcomes everyone, including non-LGBTQ people, to join our team.

• Health insurance, including medical, dental and vision plans
• Employee assistance program
• Life insurance
• Sick and vacation time
• Retirement plan
• Professional development assistance