Operations Coordinator

SUMMARY OF POSITION

The Operations Coordinator is primarily responsible for providing administrative,

technological, and event support organization wide, with a focus on our Board of

Directors, finance, and philanthropy. The Operations Coordinator primarily manages

the Portland Headquarter office and secondarily supports the Hood River, and

Washougal office in conjunction with the Operations and People Director. This role is

part of the Administrative team that consists of a Senior Accountant, Operations and

People Director, and Executive Director. The Operations Coordinator provides

outstanding customer service and support to coworkers, volunteers, donors, and the

general public.

ACTIVITIES & RESPONSIBILITIES

Office Operations

• Answers main phone line, checks and distributes mail, checks main email inboxes in an efficient and friendly manner
• Oversees office operations to ensure administrative tasks are accomplished efficiently
• Maintains a presentable, safe, and pleasant office environment
• Plan and organize staff meetings and special events
• Tracks, maintains, and provides general IT support to the staff (high-level IT support is provided by Operations and People Director)
• Orders and maintains office supplies, printed materials, etc. in an environmentally conscience and cost-effective manner
• Ensures office equipment is maintained properly. (i.e., printer, postage machine)

Philanthropy and Finance

• Provides general accounting and database support
• Check processing and gift entry
• Gift-related letter coordination and mailing

Board Support

• Supports the Executive Director with administrative tasks related to the Board of Directors
• Attends full Board meetings and committee meetings, sets up and runs meeting platform in person and remotely, takes meeting minutes
• Supports Board events throughout the year

Other Duties

• Attends organization events as requested
• Provides administrative support to staff on an as-needed basis

REQUIRED QUALIFICATIONS

Required:

• Experience in an operations role for a nonprofit or similar professional setting
• Experience in general IT support
• Strong attention to detail and organizational skills
• Excellent written and verbal communication skills
• Ability to work flexible hours (some evenings and weekends required)
• Ability to use phone, email, computer applications, and other office equipment
• Resourcefulness in setting priorities, with acute attention to detail, ability to work independently, solve problems analytically, and follow through on multiple tasks

Preferred:

• BA/BS degree (or year-over-year working experience) in related field
• 2-3 years of experience working in an administrative position
• Understanding of basic finance and accounting
• Desire to participate in ongoing organization DEIJ training and initiatives
• Dedication to professional growth and continuous learning

For the full job description and how to apply, click here.

Excellent benefits include generous vacation time and holidays, generous health insurance for employee and dependents along with an employer-matched retirement plan.