Development Coordinator

Job Title: Development Coordinator

Classification: Full-Time

Department: Development

Reports to: Chief Development Officer

Salary: $45,000

Purpose of Role: The Development Coordinator plays a key role in supporting fundraising activities, donor relations, and event planning for WITS. This position involves engaging with donors, coordinating development operations, managing project timelines, preparing reports, and executing WITS signature events.

Individual Accountabilities

• Coordinate logistics and prepare materials for external and internal development meetings.
• Coordinate timelines, logistics, and vendor management for all organization fundraising events, including WITS Book Bash (spring cocktail fundraiser), Mentor Impact Breakfast (fall corporate cultivation), and other events as needed.
• Manage timely follow-up with donors after events.
• Track financials, partner benefits, and corporate invoices.
• Support planning and logistical needs for donor gatherings led by the Individual Giving Director.
• Serve as the development lead for donation and event platforms, coordinating with operations and marketing.
• Collaborate with the Development Manager to support any WITS Summer Books related events or Associates Board support.
• Maintain accurate donor records and data integrity in Salesforce.
• Attend Board of Directors and Development Committee quarterly meetings to take minutes and notes.
• Manage the weekly team meetings agenda and notes.
• Contribute to weekly and monthly team meetings and reporting.
• Potential to implement a Workplace Mentoring Program based on business needs.
• Assist with other projects as assigned.

Indicators of Success

• Event execution is seamless and aligned with goals.
• Effective and proactive project management.
• Administration support is reliable and timely.

Key Shared Accountabilities

• Collaborate with the Development and Marketing & Communications Teams on event execution.
• Support board-related activities within the Development Department.
• Collaborate with the Operations Manager on database management and reporting.

Key Collaborators

• Chief Development Officer (CDO)
• Individual Giving Director
• Development Manager
• Marketing Department
• Operations Manager

Key Capabilities and Leadership Behaviors

• Understanding and commitment to the mission, vision, and goals of WITS.
• A desire to adapt and grow.
• A self-starter and finisher who can see a plan from conception to completion.
• Ability to give directions and synthesize information from multiple individuals.
• Agile working style and willingness to adapt.
• A strong ability to develop compelling and grammatically accurate written communication across various mediums.
• Team player and team builder.
• Strong ability to work independently and identify next steps to accomplish goals.

Decision Rights

• Decisions connected to development plans and strategies that support administrative tasks and events.

Skills and Experience Required

• Interest and desire to learn how to become an impactful development professional.
• Organizational and problem-solving skills and the ability to prioritize and manage several projects simultaneously and efficiently.
• Proficient in Google Suite and Microsoft Office, and a willingness to learn new digital tools.
• Effectively manage a close-knit company culture while achieving key success indicators.

Physical Demands

• Must be able to bend, squat, and climb stairs daily.
• Must be able to lift 30 lbs.

Unlimited PTO

Up to 4% 401k match

Hybrid work

~75% coverage of health

Dental

Vision

Disability

Life insurance

Parental leave