Operations & Engagement Coordinator

Temple Beth Sholom – San Leandro, CA Status: Full-Time (35–40 Hours/Week)

Compensation: $28.00 – $33.00 per hour (Commensurate with experience)

Benefits: Paid Time Off, Jewish and Federal Holidays, and a supportive community environment.

About the Role

Temple Beth Sholom is a vibrant, growing congregation seeking a proactive and organized Operations & Engagement Coordinator. This isn't just an office job; you are the "engine" that keeps our community running and the "warm face" that makes members feel at home.

This role is a unique hybrid: you will balance the technical precision of database management and financial billing with the creative energy of event curation and community outreach.

Core Responsibilities

1. Operations & Financial Administration
   • Systems Management: Serve as the primary administrator for our member database (CRM/ShulCloud); maintain accurate records for families, yahrzeits, and lifecycle events.
   • Financial Flow: Manage member billing cycles, process donations, and provide basic financial reporting to the Executive Director.
   • Office Management: Oversee purchasing for office and ritual supplies; manage vendor relationships (janitorial, utilities, etc.); and handle primary phone/reception duties.
2. Event Coordination & Curation

• Logistics: Track event registrations and manage the logistical needs for Shabbat, holidays, and special programs.
• Curation: Elevate the community experience by coordinating food/catering, thoughtful space decoration, and ensuring all ritual items are prepared and in place.
• Calendar Oversight: Maintain the master community calendar (online and internal) to ensure seamless scheduling across all departments.

1. Communications & Digital Engagement

• Web & Social: Perform regular updates to the temple website and manage our social media presence to highlight community life.
• Outreach: Coordinate the weekly email newsletter and digital announcements.

1. Volunteer Liaison

• Connection: Act as the main point of contact for members looking to get involved.
• Coordination: Recruit and organize volunteers for specific programs and events, ensuring they have the information they need to succeed.

Qualifications

• Education: AA or BA in Business, Economics, Communications, or a related field.
• Experience: 2+ years in an administrative or coordination role. Experience in a non-profit, congregational, or Jewish community settings is a significant plus.
• Technical Savvy: Proficiency in Microsoft Office (Strong Excel skills required) and Google Workspace. Experience with CRMs is essential.
  • Cultural Curiosity: While knowledge of Jewish customs is a plus, we prioritize a candidate who is eager to learn and integrate into the unique rhythms of Jewish communal life.
  • Professional Discretion: Ability to handle sensitive member information with empathy and total confidentiality.

How to Apply

Please submit a resume and a brief cover letter explaining why you are interested in supporting a community-focused organization like Temple Beth Sholom to ed@tbssanleandro.org

Comprehensive medical, dental, and vision coverage

Generous PTO and extensive Jewish & Federal holiday schedule

Collaborative, inclusive workplace culture that values every team member