Finance & Operations Coordinator

Position: Finance & Operations Coordinator

Status: Exempt (Salary)

Reports to: Director of Finance

Salary & Benefits: This is a full-time, permanent, career position. The salary is $62,000 - $65,000

commensurate with experience. The agency benefit package includes health, life, and disability

insurance, retirement plan, and bonus program.

The Finance & Operations Coordinator is an integral role in the Administrative Unit. The

Finance/Operations Coordinator is key to maintaining fiscal protocols and compliance relative to the

Agency’s contracts/grants, fiscal and operational functions. The Finance/Operations Coordinator reports

to the Director of Finance. The Finance/Operations Coordinator provides grants/contracts, general

bookkeeping, general operations and administrative support for Agency administration.

Position Responsibilities:

Contracts/Grants Support:

• Prepares monthly supporting documentation for designated agency grants/contracts as required

(approximately 25 funding streams).

• Submits vouchers to appropriate funding sources via portals or fiscal emails monthly.
• Updates voucher tracking reports.
• Prepares quarterly time studies.
• Assists with fiscal and single audits.

Finance/Accounting Support:

• Completes payments and controls expenses by receiving, processing, verifying, and reconciling

invoices for payment.

• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports and

recording entries.

• Prepares vendor checks via QuickBooks online. Resolves vendor purchase order, contract,

invoice, or payment discrepancies.

• Verifies that the proper credit is received for outstanding invoices.
• Issues stop-payments and purchase order amendments.
• Processes employee reimbursements and advance requests by receiving and verifying expense

reports.

• Maintains accounting ledgers by verifying and posting account transactions via Quick Books

software.

• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records by scanning/filing documents as designated.
• Disburses petty cash by recording entry and verifying documentation.
• Makes bank deposit runs.
• Responsible for purchase and issuance of program supplies.
• Responsible for purchase and issuance of program gift and/or transportation cards.
• Assist with coordination and execution of program spending.
• Reconciliation of credit cards.

Administrative/Operations Functions

• Back-up process mail (sort and distribute to appropriate business units).
• Back-up receive, track and distribute deliveries received.
• Issuance and tracking of agency keys.
• Oversee Agency file retention and storage protocols.
• Review and approve Agency supply orders in accordance with outlined policies and procedures.
• Assist with tracking of administrative and facility inventory via eMaint system.
• Oversee eMaint data entry and reporting functions.
• Back-up order and reload postage unit postage machine.
• Back-up to answer unit phones
• Assist with preparation of Board meetings and other special events.
• Other general administrative functions and/or special projects as needed.

Qualifications/Requirements:

• High school diploma, GED, or equivalent required
• Bachelor’s degree in accounting, finance, or related field a plus
• Excellent interpersonal and communication skills
• Strong critical thinking skills
• 3-5 years relevant work experience
• Tracking budget expenses
• Attention to detail/thorough
• Strong organizational skills
• Ability to analyzing information
• Flexible – able to shift gears as priorities change
• Able to multitask
• Self-Starter; proactive problem solver
• General knowledge of Quickbooks
• General knowledge of Microsoft Office Suite – Specifically Excel

To Apply: Qualified candidates should submit a detailed cover letter and resume demonstrating how

they meet or exceed each qualification/ requirement. Submit your materials via e-mail or mail to:

jobs@gwtp.org. Please clearly indicate which position you are applying for in the subject line of the

e-mail. If you prefer, you can mail your application materials to us at:

Human Resources

Greater West Town Community Development Project

500 N Sacramento Blvd.

Chicago, IL 60612

About Greater West Town: Greater West Town Community Development Project (GWTP) is a

community-based economic development organization dedicated to expanding educational and

employment opportunities in Chicago's low-income communities. GWTP is a pro-active and effective

advocate for unemployed community residents and at-risk and dropout youth in Chicago's

economically distressed neighborhoods. We provide practical, on-the-ground solutions to our

communities' complex challenges through hands-on vocational skills training, comprehensive job

placement, and alternative education for students that have been unsuccessful in traditional schools.

For over 30 years, GWTP has successfully linked expanded educational and employment service for

community residents to community development initiatives and the needs of small-mid-size local

employers.

GWTP is an equal opportunity employer and seeks to employ and assign the best qualified personnel for

all our positions in a manner that does not unlawfully discriminate against any person because of race,

color, religion, gender, marital status, age, national origin, physical or mental disability, sexual

orientation, veteran/reserve national guard status, or any other status or characteristic protected by law.

GWTP is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived

race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or

handicap, sex, marital status, veteran status, sexual orientation, genetic information, gender identity, or

any other characteristic protected by applicable federal, state or local laws. Our management team is

dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training,

compensation, benefits, employee activities and general treatment during employment.

Qualifications/Requirements:

• High school diploma, GED, or equivalent required
• Bachelor’s degree in accounting, finance, or related field a plus
• Excellent interpersonal and communication skills
• Strong critical thinking skills
• 3-5 years relevant work experience
• Tracking budget expenses
• Attention to detail/thorough
• Strong organizational skills
• Ability to analyzing information
• Flexible – able to shift gears as priorities change
• Able to multitask
• Self-Starter; proactive problem solver
• General knowledge of Quickbooks
• General knowledge of Microsoft Office Suite – Specifically Excel