Executive Assistant

ORGANIZATIONAL DESCRIPTION

The National Health Care for the Homeless Council (the Council) is the premier national organization working at the nexus of homelessness and health care. Since 1986, we have brought together thousands of health care professionals, medical respitecare providers, people with lived experience of homelessness, and advocates. Our Organizational Members include Health Care for the Homeless health centers, respite programs, and housing and social service organizations across the country. Additional information is available at www.nhchc.org.

Grounded in human rights and social justice,the Council’s missionis to build an equitable, high-quality health care system through training, research, and advocacy in the movement to end homelessness. As an organization, we believean inclusive and open environment fosters creativity, contributes to the quality of our work, and provides growth opportunities for our employees.

JOB SUMMARY

The Executive Assistant’s primaryresponsibility will be assisting the CEO to perform administrative duties and liaising with the Board of Directors. The job requires excellent organizational skills to help keep the CEO organized, the ability to maintain strict confidences, and superior interpersonal skills to interact with staff, people with lived experience of homelessness, providers, and Board members. The person in this role will bring a proactive approach that anticipates needs, sees problems early and takes steps to address these on behalf of the CEO and Board.

JOB RESPONSIBILITIES

• Assist CEO in prioritizing and keeping track of tasks,deadlines, and deliverables.
• Coordinate executive communications, including taking calls, monitoring, screening and responding to CEO’s emails and calls.
• Prepare internal and external corporatedocuments for the Council as needed.
• Receive and process Council mail, including checks.
• Schedule CEO’s meetings and appointments and manage travelitineraries and expensereports.
• Assist in arrangingand coordinating agencyevents.
• Maintain filing systemsfor CEO.
• Prepare and edit correspondence, communications, presentations and other documents.
• Research, collect and analyze data for reportsfor CEO.
• Record, create and/ordistribute minutes of Board, leadership and all staff meetings.
• Manage the Board’s Nominations Committee and nominations process.
• Serve as staff support for other Board committees, as needed.
• Participate and contribute to other staffmeetings and workgroups, as needed.
• Support aspectsof the Council’s annual Conference (including awardsprocess led by the Council’s various networks).
• Support administrative aspects of the Council’s annualLeadership Summit in-personmeeting.
• Liaise with internal staffat all levels and interactwith external clients.
• Coordinate project-based work as needed.
• Review operating practicesfor Executive Assistantposition and implementand document improvements where necessary.
• Other tasks as assigned.

QUALIFICATIONS:

Qualifications and Skills:

• Bachelor’s degree preferred. Minimum 4 years’ experience directlysupporting senior management.
• Proficient computer skills and in-depth knowledge of MS Office Suite and the ability to become proficient with firm-specific programsand software, including those that facilitate remote work.
• Excellent written and verbal communication skills, especially proofreading and editing.
• Strong organizational, projectmanagement and problem-solving skills.
• Exceptional interpersonal skills with friendlyand professional demeanor.
• Accuracy and attentionto detail.
• Very well-organized.
• Good judgment and decision-making ability.
• Able to strictly maintain confidentiality.
• Able to be effective in a remote work environment.
• Ability to stay calm and be productive in an innovative, fast-paced environment with demonstrated ability to juggle multiple, competing priorities.
• Able to express the mission and values of the National Health Care for the HomelessCouncil through actions in theirwork.

Includes health, dental,vision, life, 401k,short and long-termdisability, and paid time off.