Consultant - Operations Associate Organizing Resilience

HOW TO APPLY

Applications will be reviewed on a rolling basis and must be received by November 17, 2025. Applications received after the deadline may be reviewed dependent upon qualifications. Submit a resume and cover letter that demonstrates your understanding of the role and how your experience aligns with the contract deliverables. Applications will be considered on a rolling basis until the position is filled. To protect the integrity of our structure candidacy process, we kindly ask that all applicants do not call, email, or message our office or any member of the Organizing Resilience or Amalgamated Charitable Foundation (ACF) Team about this opportunity.

ABOUT US

The Amalgamated Foundation is a platform for progressive, social change philanthropy that manages more than 200 donor-advised funds and collaborative funds. Committed to innovation, the Foundation is uniquely nimble and efficient in forging connections between individual donors, institutional funders, and grantees. Organizing Resilience (OR) coordinates national and local expertise to develop the tools, talent, and networks that will allow movement organizations, the philanthropic community, and government leaders to respond to the humanitarian and political crises that unfold during and after moments of disaster. By pre-building key aspects of disaster response and networks across regions and sectors before crises surface OR connects resources to on-the-ground leaders where they will have an immediate and lasting impact. Organizing Resilience is a sponsored project of the Amalgamated Charitable Foundation.

Contract: Operations AssociateLocation: Houston, TX (Hybrid – in-person at shared office space with some remote work flexibility, 20 hours a week on contract

Pay: $30/hourTerm: 6 Months

Reports to: Operations Manager

Contract Summary:Seeking a part time, short term, contracted Operations Associate to support high-priority internal systems and special projects under the direction of the Operations Manager. This contract will focus on logistics, data management, events, and creative resource development support, ensuring that day-to-day operations and coordination efforts executed in a timely and efficient manner.

The ideal consultant is detail-oriented, proactive, and comfortable supporting multiple workstreams in a fast-paced, responsive environment. Experience and/interest in nonprofit operations, event management, and movement infrastructure is preferred.

Core Duties and Deliverables

1. Invoice & Data Management (35%)

• Track and log contractor invoices and reimbursements across operations.
• Maintain accurate and updated documentation of invoice history and expense categories.
• Manage and clean contact and email data lists across CRM and spreadsheets.
• Input and track data related to funders, grantees, organizational partners, and disaster-impacted communities.

1. Event & Logistical Support (30%)

• Coordinate logistics for virtual and in-person events (set-up, registrations, calendars, tech support) for upcoming events during term of contract.
• Provide day-of support for Zoom, Slack, and other tools during team gatherings or public events.
• Take meeting notes, track follow-ups, and ensure clear post-event documentation.

1. Graphic Design & Resource Creation (20%)

• Design flyers, one-pagers, and toolkits in Canva or Adobe.
• Update and format documents and materials for internal and external use.
• Assist in the layout and visual consistency of branded assets.

1. Administrative & Tech Operations (15%)

• Organize and maintain Google Drive folders and file naming conventions.
• Troubleshoot tech issues related to Zoom, Slack, and Google Workspace.

Must-Have:

• Experience with Google Workspace, Slack, and Zoom.
• Strong comfort and experience with spreadsheets and data entry.
• Strong organizational skills and ability to manage multiple tasks simultaneously.
• Detail-oriented, proactive, and a strong problem solver.
• Familiarity with Canva and/or Adobe for basic design work.
• Proficiency in digital tools for scheduling, tracking, and managing event logistics.

Nice-to-Have:

• Experience with CRM platforms (e.g. Bloomerang).
• Familiarity with mutual aid, community organizing, or disaster response.
• Experience working remotely on distributed teams.
• Knowledge of basic project or event planning workflows.

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