Grant Coordinator

Are you interested in a position that allows you to make a difference in the lives of children, families and your community?

We need someone like you who loves the process of organizing and is detailed oriented to fill an important new position on our Institutional Giving Team.

Grants Coordinator

Come work at Voices for Children and be part of a team that makes a difference in the lives of children and families in our community and takes pride in serving our children with the highest level of excellence and care.

Voices for Children is a respected, local nonprofit organization focused on fulfilling our mission to advocate for the needs of children in foster care. We consistently ranked in the top three CASA programs out of 1,000 nationwide. At Voices for Children you will enjoy a friendly, warm culture with the following generous benefits:

• • • 12 vacation days to start
    • 13 paid holidays
    • 5 additional days of paid time off after Christmas Day through New Year’s Day
    • Medical (one plan is free)
    • Dental (free HMO option)
    • Voluntary Vision Plan
    • Acupuncture & Chiropractic care available with medical plans
    • Pet Insurance
    • Flexible spending account (Health & Dependent Care)
    • Employee Assistance Program
    • 403b plans for retirement savings (Traditional & Roth)
    • 403b 3% employer contribution (fully vested)
    • A welcoming work environment

OVERVIEW OF THE POSITION

The Grant Coordinator reports to the Institutional Giving Manager and is an integral member of the Philanthropy team at Voices for Children. This position is essential to ensuring compliance with all institutional grants, including government and foundation funding. The Coordinator manages budgets, timesheets, attachments, reporting, and deadline tracking, while maintaining accurate grant documentation and data systems. Strong attention to detail, initiative, and the ability to manage multiple projects concurrently are critical. Additionally, the role requires the ability to compose clear and concise narrative reports that effectively communicate grant compliance and program outcomes to funders.

The Grants Coordinator will support all aspects of the grant cycle from application to post-award grant management with a focus on government grants. The Grants Coordinator will be responsible for gathering relevant data and research, preparing supporting attachments, including budgets and expenditure documentation. The Grants Coordinator will ensure all funder reporting is complete, accurate, and timely. The Grants Coordinator will work with staff across the organization to achieve the grant compliance goals for each grant that is awarded to Voices for Children.

ESSENTIAL DUTIES

• • Lead the submission process for institutional grant applications, ensuring all components, including narratives, budgets, and required attachments, are complete, accurate, and submitted on time.
  • Develop and maintain systems for grant compliance and reporting across all institutional grants.
  • Prepare and reconcile grant budgets in collaboration with the Finance team.
  • Track expenditures and ensure proper documentation for audits, site visits, and funder requirements.
  • Monitor reporting deadlines and submit accurate, timely reports.
  • Maintain grant tracking performance metrics.
  • Serve as liaison between VFC and funders for grant compliance-related matters.
  • Proactively identify grant compliance issues and resolve them.
  • Assist with internal audits as needed.
  • Complete mandated training and maintain accurate timekeeping records.
  • Support Philanthropy team during special events on occasion, as required.

OTHER DUTIES

• • Complete all required training on time.
  • Record daily time and/or leave in VFC’s timekeeping system and ensure accuracy.
  • Participate in department meetings and organizational initiatives.
  • Continually work to further the Mission and Vision of Voices for Children.
  • Perform other duties and special projects as assigned by management.

JOB QUALIFICATIONS

Essential Criteria:

• • 2 – 3 years of experience in grant compliance, nonprofit finance, or related field.
  • Knowledge of government and foundation grant administration.
  • Strong organizational and financial management skills.
  • Proficiency in the Microsoft Office Suite, with intermediate to advanced proficiency in Excel, and familiarity with grant/fund accounting systems.
  • Demonstrated initiative, problem-solving, and ability to manage multiple deadlines.
  • Excellent communication skills for cross-functional collaboration and coordination with external stakeholders.

Preferred Criteria:

• • Experience with nonprofit compliance audits and reporting.
  • Familiarity with Raiser’s Edge or similar CRM systems.
  • Prior experience working with government grants and institutional funders.

POSITION SPECIFIC COMPETENCIES

• • Ownership & Accountability
  • Detail-oriented compliance management
  • Cross-functional collaboration
  • Adaptability and proactive thinking
  • Commitment to equity and inclusion

MISSION ALIGNMENT

This role directly advances Voices for Children’s mission to expand critical advocacy for children in foster care by safeguarding the integrity of the funds that power that work. By ensuring rigorous compliance, from accurate budgeting and documentation to on-time reporting, the Grant Coordinator strengthens trust with government and foundation partners, protects the organization from financial and contractual risk, and enables programs to serve more youth, more effectively.

COMPENSATION

Status: Non-Exempt

Pay Type: Hourly

Benefits: Vacation, medical, and other benefits consistent with Board-adopted personnel policies.

WORK SCHEDULE

This position is based out of a San Diego County office and allows for some hybrid work. Standard workweek is 40 hours; occasional evenings and weekends may be required for events. Additional hours are subject to overtime pay.

PHYSICAL DEMANDS & WORK ENVIRONMENT

• • Able to occasionally lift, carry, push, pull items up to 25 lbs.
  • Able to regularly bend and stoop
  • Able to constantly sit for prolonged periods of time (up to 8 hours per day).
  • Able to constantly sit at a desk and view a computer screen for up to two hours at a time / 7 hours per day.
  • Able to consistently speak into and use a telephone for long periods of time.
  • Able to consistently operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard.

Work Environment

• • Mission-oriented, data and process driven environment
  • Professional work environment
  • Small team environment
  • Fast paced working with multi-level distractions

Special Conditions

• • Able to regularly work extended hours as needed, including nights and weekends during special even
  • Able to drive throughout San Diego County daily.
  • Able to drive throughout Riverside County occasionally.

HOW TO APPLY

Please go to the following link: https://jsco.re/h3xyb and click “Apply for this Job” to apply.

No phone calls, please. Position open immediately and will remain open until filled.

NOTE: Your application should include:

• • Cover letter
  • Resume

EEO Statement

Voices for Children (VFC) is an equal opportunity employer and an inclusive organization whose staff and volunteers value, represent, and serve individuals of diverse backgrounds, identities, cultures, and abilities. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.”

We embrace the guiding principle that all children should be safe, have a permanent home, and have an opportunity to thrive. Inclusivity and equity are essential components of the advocacy for and protection of the children and families we serve. In order to provide high quality advocacy and serve the best of interests of children, we are similarly committed to advancing diversity and inclusion in our workforce. We celebrate and value our differences and are committed to providing an inclusive and welcoming environment.